Freight Rail Utility Coordinator

Join to apply for the Freight Rail Utility Coordinator role at HDR
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In the role of Utility Coordinator II, we'll count on you to:

• Assist with the identification, communication, and resolution of utility conflicts on Transportation/Roadway projects.
• Assist with the management and coordination of Subsurface Utility Engineering (SUE) investigations, schedule, and submittals.
• Perform utility records research, obtaining project utility company contacts, existing maps and plans, preparing contact ledgers and assist in utility conflict tracking reports.
• Work independently, and with project team, coordinating with utility companies and roadway engineers to meet client's needs and objectives.
• Assist with and prepare client deliverables, utility exhibits, project guides, project reviews, project invoices, expense reports and project monitoring/field verification, as needed.
• Apply company/client quality assurance guidelines and procedures for project documents, time and budget management.
• Assist in the review and perform QA/QC of utility company agreements, plans, specifications, cost estimates and invoices submitted by utility companies to assure compliance with applicable rules, regulations, and requirements of the client.
• Frequent communication, both verbal and written, between project managers, clients, and utility owners to ensure project schedules are met and are compliant with federal, state and local laws, in addition to any other regulations required by the client.
• Assist with and conduct meetings, presentations, and minutes for both in person and virtual meetings.
• Support Project Managers in the development of proposal elements, project scope elements, budget elements, and schedule elements.
• Type, format and organize project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Travel requirements are typically 10%.
• Perform other duties, as assigned.

• Bachelor's degree
• Ability to read and understand contractual documents, including but not limited to; deeds, engineering plans, sub-contractor proposals, reimbursement agreements, occupancy and use agreements, etc.
• Basic understanding of real estate principles and the ability to read and understand easements, deeds, legal descriptions and general documents associated with property rights
• Proficiency in Bluebeam Revu, ArcGIS, KMZs, AutoCAD, or Micro Station
• Familiarity of Transportation/Roadway/Utility industry

• Technical degree or a combination of education and relevant experience
• A minimum of 3 years of related experience
• Proficiency in Microsoft Office, specifically Word, Excel and Outlook
• Ability to read and understand civil transportation engineering design plans
• Ability to read and understand utility installation and adjustment plans
• Position requires strong communication, both verbal and written, organization skills, attention to detail, scheduling and problem-solving skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Details

• Primary
  
  Location:
  
  United States-Tennessee-Memphis
• Other Locations:
  United States-Kentucky-Louisville, United States-Kentucky-Paducah, United States-Tennessee-Chattanooga, United States-Kentucky-Lexington, United States-Tennessee-Nashville, United States-Kentucky-Elizabethtown
• Industry: Freight Rail
• Schedule:
  
  Full-time
• Employee Status:
  Regular
• Business Class:
  Railway Design
• Job Posting:
  Aug 12, 2025

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer (). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Seniority level:
Mid-Senior level

Employment type:

Full-time

Job function:
Management, Consulting, and Engineering

Industries:
Civil Engineering, Truck Transportation, and Environmental Services

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