Advisor, Finance Management; P3

Hybrid-Lexington, KY
800 Corporate Dr.
Lexington, KY 40503, USA

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share.

The Role

As the Advisor, Finance Management, you’ll be integral to our work in helping vulnerable children achieve a brighter future. You will be responsible for managing the end-to-end GIK accounting process, providing budget holder financial support, award management, subaward management, budgeting, financial analysis, accounting, and expense allocation guidance for a specified portfolio. You will serve as the financial point of contact for all financial management within your portfolio and provide additional support in backstopping the other Advisors and Senior Director with analysis and allocations.

Location

Hybrid –Lexington, KY office location

What You’ll Be Doing (Essential Duties)

* not inclusive of all role responsibilities. May be subject to change

• Review GIK documents for accuracy and completeness (e.g., bills of lading, donation letters, fair market value support, receiving confirmations), resolving discrepancies with program, logistics, and finance stakeholders.
• Compile audit ready supporting packages; maintain organized, accessible electronic files in shared repositories consistent with retention policies.
• Enter GIK revenue, inventory and expense transactions into BBEC and Agresso, ensuring accurate inventory balances, correct chart of accounts, projects/awards, and timing; coordinate with SCUS Accounting to meet monthly close timelines.
• Support year-end processing for GIK transactions and roll forward reconciliation, which may include working additional hours to meet accounting deadlines.
• Regularly interact with Track Via to: export shipment/receipt records; enter and track item‑level data; upload supporting documents; and run or customize operational and reconciliation reports.
• Provide support to Emergencies team to track all emergency shipments both direct and to/from the hub. Consulting to ensure that all inventory, revenue and expenses are tracked and align with Track Via.

Financial Budgeting and Analysis (25%)

• Assist Budget Holder(s) on the annual planning and budgeting process for cost center budgets within your portfolio.
• Work closely with the Humanitarian Response team to assist in budget preparation for responses, provide financial and strategic guidance, and identify and address financial risks.
• Conduct regular analysis of financial data, and prepare monthly financial performance reports including, but not limited to, revenue and expense forecasting, budget vs. actual, projections and trends.
• Conduct budget reviews to ensure efficient use of resources and advise budget holders on maximizing funds.
• Prepare ad hoc analysis reports as requested.
• Ensure cost models and equivalencies are up to date for portfolio.
• Ensure proper invoicing and of transfer of funds for SCI and Member2
  
  Member funding.
• Conduct monthly analysis and reconciliation of cash accounts to ensure accurate information is communicated to budget holders.

Award Management (15%)

• Work with Senior Director to proactively identify funding gaps and provide strategic guidance to fundraising teams to ensure our funding is aligned with our strategy.
• Prepare and review donor budget proposals within your portfolio.
• Ensure accuracy and compliance with organizational policies, federal regulation, and…