Assistant Director of Financial Aid

The Assistant Director of Financial Aid plays an integral role in the administration and delivery of federal, state, institutional, and private financial aid programs at Transylvania University. Working under the direction of the Director of Financial Aid, this position is responsible for managing assigned financial aid programs and processes while ensuring students receive accurate, timely, and compliant financial aid assistance.

The Assistant Director works directly with students and families throughout the financial aid process and contributes to the successful execution of annual financial aid cycles for both new and returning students. This position has primary responsibility for the administration of Veterans Affairs (VA) educational benefits, alternative/private loans, outside scholarships, state grant programs, and assigned federal loan processes.

The Assistant Director also supports the overall operations of the Financial Aid Office through financial aid packaging, file and document management, federal loan processing, and coordination with other University offices. The position requires strong attention to detail, sound judgment, and the ability to evaluate how changes to a student's enrollment, housing, or other financial resources affect overall financial aid eligibility.

• Package financial aid for new and returning students in accordance with federal, state, institutional, and University policies

• Review and update student housing status and make appropriate adjustments to financial aid eligibility and awards

• Award outside scholarships and evaluate the impact of additional financial resources on existing federal, state, and institutional financial aid

• Administer and award Veterans Affairs (VA) educational benefits for eligible students in accordance with applicable requirements and University procedures

• Serve as a resource for students and families regarding the coordination of VA educational benefits with other forms of financial aid

• Certify and process alternative/private loan applications and ensure loan amounts are within applicable student eligibility and cost of attendance limits

• Utilize the U.S. Department of Education's Common Origination and Disbursement (COD) system to monitor and assist with federal student loan processing

• Review federal loan records to help ensure students have completed applicable loan requirements prior to disbursement

• Identify and assist in resolving outstanding federal loan requirements or discrepancies

• Assist students with federal student loan exit counseling requirements and provide guidance regarding completion of required processes

• Administer assigned state grant programs and ensure eligible students are awarded accurately and timely

• Monitor student eligibility for state financial aid programs and make necessary award adjustments

• Complete required reporting and reconciliation of state grant funds

• Maintain accurate and organized physical and electronic financial aid files in accordance with institutional policies and applicable record-retention requirements

• Protect the confidentiality and security of student financial information in accordance with FERPA and University policies

• Support efforts to maintain consistent and efficient electronic document and file-management processes

• Counsel students and families regarding financial aid eligibility, awards, loan requirements, and financial aid processes

• Respond to student and family questions in a timely, accurate, and professional manner

• Assist students in understanding financial aid requirements, outstanding documentation, and changes to their financial aid packages

• Collaborate with the Director and other Financial Aid staff to ensure timely completion of annual…