Manager of FF&E and Activation

The Manager, FF&E & Activation is responsible for developing and supporting standardized processes for furniture, fixtures and equipment (FF&E), medical equipment planning, signage, move-in, and project activation across the health system’s capital project portfolio. The position works closely with Planning, Design & Construction Project Managers and Associate Project Managers, hospital and clinical leadership, Clinical Engineering, Supply Chain, Information Technology, Facilities, equipment planners, consultants, vendors, and other project partners to support successful project delivery and operational readiness.

The Manager develops consistent standards, processes, tools, and vendor strategies, supports project teams in their implementation, and provides direct activation leadership for major or strategically significant projects as appropriate.

• Develop and implement standardized processes, workflows, and expectations for FF&E, medical equipment planning, signage, and related project requirements across the PDC capital portfolio.
• Partner with Supply Chain and other stakeholders to develop system standards and preferred or approved vendor relationships for furniture, signage, and other applicable categories.
• Coordinate with equipment planners and specialty consultants to ensure their processes, deliverables, and timelines align with PDC project delivery requirements.
• Partner with Clinical Engineering and other appropriate stakeholders to develop a consistent organizational approach to medical equipment planning and coordination.
• Support Project Managers and Associate Project Managers in applying established standards and processes to individual projects.
• Support development of standardized room, departments, or unit solutions where practical to improve consistency and value across the health system.

Activation & Operational Readiness

• Develop and maintain a standardized approach to activation planning across the PDC capital portfolio.
• Establish a scalable process for determining the appropriate level of activation planning based on project size, complexity, operational impact, and strategic significance.
• Support Project Managers and Associate Project Managers with activation, move-in, transition, and operational readiness planning across capital projects.
• Serve as the activation lead for major, complex, or strategically significant projects when appropriate, developing and coordinating the overall activation plan and readiness activities.
• Develop standardized activation tools, schedules, readiness assessments, checklists, and reporting processes.
• Identify activation risks, dependencies, and outstanding decisions and coordinate appropriate resolution or escalation.
• Incorporate lessons learned from completed activations into future processes and standards.

Process Improvement, Stakeholder & Vendor Coordination

• Identify opportunities to improve and standardize PDC processes related to FF&E, medical equipment planning, signage, activation, move-in, and other assigned areas.
• Develop scalable processes, workflows, templates, standards, and tools that can be consistently applied across the health system’s capital project portfolio.
• Partner with PDC leadership and key stakeholders to implement process improvements and support adoption across project teams.
• Develop guidance and training to support consistent application of established processes and standards.
• Build effective working relationships with hospital leadership, clinical and operational teams, Clinical Engineering, Supply Chain, Facilities, IT, and other organizational stakeholders.
• Coordinate with equipment planners, consultants, vendors, installers, movers, and other specialty resources as needed to support project and…