Department Academic Administration Sr

for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting/standing at a desk for long periods of time; performing repetitive motion tasks; effectively communicating with individuals from various backgrounds

Shift

Monday – Friday, 8:30 am – 5:00 pm (40 hrs/wk).

Job Summary

Lead the Operations That Keep Plant & Soil Sciences Moving Forward
The University of Kentucky is seeking a Department Academic Administration Sr to join the Martin-Gatton College of Agriculture, Food and Environment Department of Plant & Soil Science
s.
This position manages daily administrative operations and provides high-level support to departmental leadership across teaching, research, extension, and academic programming. The Department Manager supervises administrative personnel, coordinates critical University and College processes, maintains operational and reporting systems, and helps ensure the department delivers timely, accurate, and responsive service to faculty, staff, students, visitors, alumni, and donors.

What You’ll Do

• Manage daily departmental workflow and administrative operations, streamline processes, and provide high-level support to the Department Chair, Director of Graduate Studies, and Director of Undergraduate Studies.
• Coordinate approval and administrative processes involving Concur expenditures and travel, purchases, Personal Vehicle Authorizations, e-IAFs, time requests, departmental reporting, mail, supplies, the department website, and listservs.
• Maintain departmental data and support reporting using Tableau, Excel, SAP , myUK, the Effort Planning System, eBARS, and related University systems.
• Facilitate workflow with College and University partners, including the Dean’s Office, Business Center, Communications, Facilities Management, Philanthropy, International Center, and other centralized units.
• Coordinate faculty processes, including assembling tenure and promotion materials, supporting faculty appointments, completing and monitoring distribution of effort calculations, and managing required adjustments.
• Oversee Teaching Assistant scheduling and compliance, including orientations, evaluations, course coverage, Graduate School requirements, and resolution of system warnings.
• Coordinate the department’s annual capital inventory process across campus and off-site research and extension locations throughout Kentucky, while providing ongoing oversight of equipment inventory information.
• Serve as the primary departmental contact for international visa processes for visiting students, scholars, and faculty, coordinating documentation and offer letters with faculty and University partners.
• Manage Plant Science Building operational needs, including maintenance, room usage, keys, event space, facilities billing assessments, and protocols and documentation related to workplace incidents and property claims.
• Collaborate with College philanthropy, advancement, and alumni relations staff and the Department Chair to support donor and alumni engagement aligned with departmental priorities.
• Oversee departmental events, space reservations, the annual faculty retreat, alumni activities, graduate seminar support, special projects, and related communications.
• Supervise administrative support personnel through work assignments, coaching, performance feedback, annual evaluations, regular staff meetings, and continuous improvement initiatives.
• Interpret and apply University policies and departmental procedures while promoting strong customer service, effective communication, and consistent, accurate work.

What You’ll Bring

• Strong organizational, time management, and attention-to-detail skills, with an emphasis on accuracy and timely completion of work.
• Excellent…