CAPEX Procurement Support Lead

I. Strategic Planning and Alignment

• Project Integration: Serve as the dedicated Procurement Lead, integrating seamlessly with the Global and Site Procurement teams, Project Managers, and Engineering functions to understand project scope, goals, and critical timelines.
• Policy Compliance: Ensure mandatory application of Client's Capital Procurement Process, Procurement Policy, and Contracting Policy, including the correct use of funding requests and procurement planning.
• Sourcing Strategy
  :
  Work in full compliance with global category strategies, contributing materially to the fulfillment of key performance indicators (KPIs) such as Savings, Competitive Sourcing, and E-auctions.
• System Mastery: Become proficient in Client’s procurement and documentation systems, including Axxerion, Coupa, and related invoice/payment management platforms.

II. Sourcing and Execution Management

• Sourcing Events: Lead the preparation and execution of complex sourcing events (RFPs) for critical equipment and services, ensuring all necessary documentation (specifications, price sheets, draft MSAs) is ready for launch.
• Ariba E-Sourcing: Manage sourcing events within the Ariba E-Sourcing system for all purchases exceeding the $100,000 threshold.
• Supplier &
  
  Risk Management:
  
  Check the contract database for existing Master Service Agreements (MSAs), prepare and ensure the signing of Confidentiality Disclosure Agreements (CDAs), and finalize verified long lists of eligible suppliers.
• Justification
  :
  Prepare and secure necessary sign-offs for Single Source Justification forms, strictly adhering to the Procurement Policy.

III. Purchasing and Negotiation

• Tendering
  :
  Develop complete bidding documentation, including Instructions to Bidders and evaluation matrices, aligned across technical, commercial, and legal needs.
• Evaluation
  Leadership
  :
  Execute and lead the competitive selection process, including bid collection, technical/commercial evaluation, and completing the evaluation matrix with clear scores and justifications.
• Negotiation &
  Award
  :
  Establish and align negotiation strategies with the Procurement Team and Project Stakeholders. Lead negotiations with suppliers and subject matter experts to achieve a clear, final recommendation for contract awarding.
• Contracting
  :
  Manage the full contracting process, ensuring contracts are ready to sign, coordinating final signatures, and managing the Purchase Request (PR) to Purchase Order (PO) approval status.

IV. Project & Contract Close-Out

• Reporting: Summarize and accurately report realized savings to the Procurement Team.
• Finalization:
  Manage final payments, conduct final performance reviews, capture lessons learned, and launch close-out letters to suppliers.
• Handover: Ensure the seamless transfer of equipment, contracts, and guarantees to the operations teams, and confirm documentation is officially acknowledged in writing.
• Reporting: Provide weekly and monthly written progress reports to the Project Manager and Project Sponsors.