Program Management Support Specialist Job Lexington area,Massachusetts USA,IT/Tech

Provide support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate, Aerospace Management Systems Division (AFLCMC/ESA) to develop, deliver, and sustain air traffic management, CNS/ATM avionics expertise, and weather sensing and forecasting capabilities in support of military, civil, allied, and foreign military sales customers
Support the Fixed Base Weather Systems (FBWS) program and provide comprehensive acquisition program management, reporting, contractor coordination, and project execution support
Provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle
Apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter
Orchestrate the collection, compilation, and synthesis of data from all active FBWS projects to produce insightful weekly summary reports for the Program Management Office (PMO)
Author, maintain, and disseminate critical program documentation, including:
Monthly Activity Reports (MARs) – Providing a comprehensive assessment of program activities, performance metrics, and key accomplishments
PEO (Program Executive Office) Activity Reports (PARs) – Delivering high-level insights to executive leadership regarding program status, risks, and opportunities
Acquisition Planning Baselines (APBs) – Establishing and maintaining a detailed baseline for acquisition activities, ensuring adherence to timelines and budgetary constraints
Notice To The Field (NTTF) – Develop and distribute timely communications to USAF and Army airfields, disseminating urgent and critical information related to FBWS operations and maintenance
Ensure all reporting accurately reflects key program performance indicators, including:
Achievement of key milestones and deliverables
Progress against scheduled activities for the upcoming quarter
Detailed schedule planning, incorporating critical dependencies and timelines
Monitoring of granular progress, identifying and tracking key "inch-stones" to ensure overall program momentum
Continuously monitor project activities to ensure strict adherence to contract terms and conditions
Proactively identify, assess, and escalate potential breaches or risks to contract compliance, enabling timely mitigation and minimizing potential impact to the program
Implement a robust suspense management system to track, prioritize, and manage all outstanding action items and deadlines, ensuring timely resolution and preventing potential delays
Serve as the primary liaison and point of contact for system contractor, facilitating seamless communication and collaboration
Provide timely and accurate responses to contractor inquiries, ensuring they have access to the most up-to-date information and resources necessary to fulfill their contractual obligations
Facilitate the administrative processes related to contractor personnel, including Common Access Card (CAC) form completion and reverification (every six months), ensuring compliance with security requirements
Manage data sharing processes with the contractor, enforcing strict adherence to established security protocols and data governance policies to protect sensitive information
Assume accountability for the successful execution of assigned FBWS projects, from initiation to closeout
Demonstrate expertise in managing projects such as:
Mass Labeling Project – Streamlining and improving labeling processes across the FBWS infrastructure
Technical Order (TO) Consolidation Project – Reducing redundancy and improving efficiency in documentation by consolidating TOs
Publication of TO Consolidation – Ensuring seamless dissemination of consolidated TOs to relevant stakeholders
Provide critical program support by identifying, locating, and providing relevant documentation to stakeholders
Assist in the preparation, review, and editing of program-related documents, ensuring clarity, accuracy, and adherence to established standards
Apply analytical and problem-solving skills to…


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