Pathology Capacity & Scheduling Leader

CBSET is seeking a Resource and Scheduling Manager to lead Pathology capacity planning, study scheduling support, project tracking, deliverable timelines, and cross-functional coordination across three areas (Necropsy, Trimming, and Histopathology). In addition, deliverables to and from pathologists will be tracked and communicated across departments. This includes contract work that is placed directly to the pathology department from outside labs and sponsors.

This position requires expert and timely communications both internally to CBSET departments and externally to sponsors.

Salary Range: $80,000 – $120,000/ year. (Please note, salaries vary within the range based on factors including, but not limited to, experience, skills, education, and certifications.)

Technical:

• Maintain Pathology schedule views, workload trackers, study milestones, room/table needs, staffing needs, and downstream handoff indicators.
• Review contracts, protocols, and method documentation to enable proper resource allocations to successfully perform work at the highest standards across dept functions.
• Coordinate project timelines, dependencies, and deliverables across Pathology functions and with other department resource managers to ensure overall project timelines are met.
• Assist in development and implementation of scheduling and database tools.
• Prepare dashboards, action logs, status reports, and data packages for department leadership.
• Communicate timelines to internal and external clients to enable on-time project execution.
• Escalate resource conflicts, schedule compression, missing inputs, and readiness risks.
• Maintain clear, current visibility of committed work, forecasted demand, and emerging capacity risks so teams can make timely adjustments.

Interpersonal:

• Coordinate and communicate with study teams, supervisors, QA, IT, HR/Finance, and Operations stakeholders to maximize collaboration.

Technical Consultation & Capability Development:

• Support protocol review, LOPA-to-workflow translation, capacity planning, and late-change tracking.
• Translate approved study schedules and protocol milestones into practical Pathology work plans, including key handoffs, resource constraints, and decision points

Required:

• Education: Bachelor’s degree in animal or science.
• Experience: > 2 years’ laboratory experience required. Project coordination and laboratory experience required. Experience in GLPs preferred. A combination of professional experience or education in a related field may suffice.
• Project coordination, scheduling, operations, laboratory, CRO, or scientific project-management experience.
• Strong organizational, communication, spreadsheet, and tracking skills.

Preferred:

• Pathology, preclinical research, GLP/CRO, LIMS, workflow mapping, capacity planning, or PMP/project-management training.
• Typing speed of 50 words per minute or higher.
• Computer science proficiency or experience with technical systems is a plus.
• Professional when working with internal and external customers, as well as with vendors.
• Exceptional oral and written communication skills, as well as organizational skills.
• Independently problem-solves and thinks creatively to schedule activities.
• Lead and work effectively as part of a team.
• Certification/Licensure:
  Driver’s license.
• Flexibility and willingness to perform other related duties as required.
• Other:
  Proficient with computers and standard application software (e.g., Word, Excel), as well as off-the-shelf scheduling packages (e.g. Office Tracker, Microsoft Outlook).

• Ability to organize daily work, guide colleagues, and coordinate priorities without losing hands-on technical focus.
• Technic…