Events Manager, DIBI

About the Opportunity

This job description is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The Defense Industrial Base Institute is looking for an experienced candidate for their Events Manager role. The position will report to the Sr. Director of Public Outreach with their primary area of responsibility to plan, direct and assess a broad range of events in size, complexity, format (in-person and online) and audience. Plans, organizes and manages a variety of administrative, student staff support and planning activities for meetings, conferences, and/or seminars related to the public outreach activities under the institute.

This position will work closely with the Sr. Director for Public Outreach, Digital Communications Manager, Central Northeastern Marketing and colleagues across the Northeastern campuses to ensure its speakers, facilities, technology, equipment, logistical requirements and other event related issues are managed to support the milestone deliverables the institute and principal investigator/Founding Director must deliver on. Evaluates budgets and contractual provisions to determine requirements for space, location, technology, equipment, accommodations, catering and on-site management while working closely with the institute financial team.

Serves as primary contact between events vendors and the institute. Works closely with internal and external stakeholders, including digital communication manager, prepares materials for all events. Attends events and supervises external and internal resources.

• Ability to manage multiple and larger scale programs/projects simultaneously with ease and efficiency.
• Effective time management; highly organized and detail oriented.
• Ability to establish and maintain collaborative, positive, and effective working relationships with multiple and diverse constituency groups, e.g., university administrators, faculty, staff, and students, industry and government partners, as well as with business partners and service providers of varied backgrounds.
• Ability to listen carefully to understand, respond, and problem‑solve efficiently and effectively to address concerns and interests of university constituents, guests, vendors, community representatives, and other clients as needed.
• Characteristics include diligence, dependability, resourcefulness, and maturity.
• Effective computer skills, esp. in MS Office suite products, e.g., Word, Excel, PowerPoint, Publisher.
• Ability to work on some evenings and weekends may be required. A valid driver's license may be necessary for travel.
• Knowledge and skills are normally acquired through the completion of a Bachelor's degree in business, marketing or related field with three to five years’ experience in event management.
• Experience in higher education, preferred. Experience in running higher education, agency, publishing, non‑profit, philanthropic events a plus.