Executive Assistant

Are you a motivated team player looking for a fast-paced role within a culture-driven company? We’re hiring an Executive Assistant to provide administrative support to the team lead and help us achieve our organizational goals.

Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. The customer experience is in the details, and this person must be patient, organized, and detail-oriented.

Each day is a bit different, and the right person will be willing to jump in to help on team projects where necessary. Excellent speaking and writing skills are a must. If this sounds like you, apply below! Responsibilities:
• Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
• Serve as the main contact for high-level executive
• Help prepare meetings and take detailed minutes
• Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
• Report incoming information like phone calls, messages, memos, and emails to an executive
• Manage transactions and make sure that files are in order
• Keep track of project invoices
• Other related duties as assigned

Qualifications:

• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• Must be comfortable using Microsoft Office
• Comfortable meeting deadlines and handling confidential information
• 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
• Bachelor's degree or higher, or an equivalent amount of experience

• Manage transactions and make sure that files are in order
• Keep track of project invoices
• Other related duties as assigned