Administrative Asst., Bookkeeper

Overview

Catholic Charities of Lexington is seeking a detail-oriented and tech-savvy Administrative Assistant to join our team. This role is essential to the smooth operation of our office, supporting leadership, staff, and programs through a wide range of administrative tasks. Salary: $38,000-$45,000

• Provide general office support and assist with special projects.
• Provide administrative support to the Board of Directors as needed including preparing materials for monthly board meetings.

• Provide administrative, technical, and operational support to program staff.
• Pull and compile data reports for grants, board meetings, and internal tracking.

• Work with Development Director to manage social media platforms (Facebook, Instagram, Linked In), including posting content and responding to inquiries.
• Monitor and update the Google Business profile and respond to public reviews.
• Create flyers, graphics, and other promotional materials using Canva.
• Prepare donor thank-you letters and assist with fundraising communications.

• Maintain a secure record of logins and passwords for shared team accounts.
• Print name badges, labels, envelopes, etc.
• Design/manage spreadsheets, including formula-based reporting/calculations.
• Maintain and update internal forms using Google forms and Jotform.

• Prepare and process checks in accordance with internal controls and authorization procedures.
• Receive, record, and prepare deposits.
• Maintain organized financial documentation, including invoices, receipts, and supporting records.
• Coordinate with the outsourced bookkeeping/accounting firm by providing accurate financial documents.
• Support month-end/year-end processes by responding to requests from outsourced bookkeeper/auditors.
• Ensure confidentiality and proper handling of sensitive financial and donor information.

• Knowledge of nonprofit accounting (accrual basis, fund accounting).
• Strong data entry, organization, and attention to detail.
• Familiarity with fundraising software integration (Bonterra, Stripe).
• Communication skills to coordinate with staff and finance committee.
• Bachelor’s degree in business, Office administration, Communications, Information technology or related field; or associate’s degree in one of these fields combined with relevant experience
• Excellent organizational, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, Canva, & Word Press
• Experience with data management, form creation, and basic design work.
• Ability to work independently and as part of a collaborative team.
• Ability to manage multiple priorities effectively.
• Commitment to the mission and values of Catholic Charities.
• Prior experience in nonprofit or human services administration.
• Familiarity with case management software or CRM platforms.