Administrative​/Clerical, Office Administrator​/ Coordinator

Lexington, United States | Posted on 08/22/2026

The Administrative& Finance Coordinator is responsible for a wide range of operational,financial, and employee engagement tasks. This role supports finance operations, inventory coordination, vendor management, employee events, and general office administration. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.

• Match shipping documents to ACH wire transfers and maintain receivables.
• Prepare and log deposits; coordinate with Shared Services for journal entries.
• Reconcile PCard andtravel expenses monthly.
• Invoice vendors for material sales and match reimbursements to payments.
• Maintain files forplant and reimbursement shippers.
• Complete monthly
  
  Standard Hours Report and distribute to finance leadership.
• Create and manageannual purchase orders for vendor accounts.
• Assist with physical inventory preparation, including supplies, food orders, and logistics.
• Coordinate with IT,payroll, and facilities for inventory setup.

• Order badge supplies and maintain system accuracy.
• Create badges fornew hires and conduct quarterly audits.
• Collaborate with building services and security personnel.

• Maintain calendars for staff visits and meetings.
• Reserve and set up conference rooms and offsite events.
• Order food, office supplies, birthday cakes, and wind chimes for staff.
• Organize and support employee meetings and celebrations.

• Plan and execute large-scale meals for Memorial Day, Thanksgiving, and Christmas.
• Coordinate with DEIteam for events and decorations.
• Manage employee giveaways and seasonal treats (e.g., popsicles during hot weather).
• Liaise with vendors for cleaning, maintenance, and catering services.
• Maintain drink closets, badge rooms, and lost & found.
• File work ordersand ensure cleanliness of shared spaces.
• Sort and distribute mail.
• Set up guest Wi-Fiaccess.
• Assist withhigh-end visitor tours and hospitality.
• Respond to power outages and seasonal wildlife management.

• Strong organizational and multitasking abilities.
• Experience infinance operations and vendor management.
• Proficiency in Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to coordinate large-scale events and manage logistics.