Administrative Specialist

Dean Dorton's team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.

Our core values guide how we work, lead, and support one another every day. They are:

• Integrity
  - We do the right thing, integrity guides our decisions.
• Relationships
  - We value people, relationships drive our impact.
• Collaboration
  - We win as one team, collaboration fuels our success.
• Growth
  - We stay curious, growth is our mindset.

Dean Dorton’s administrative team plays a vital role in supporting the firm’s people, operations, and leadership through high-quality administrative and operational support. The team partners closely with firm leadership and internal stakeholders to ensure consistency, efficiency, and professionalism across daily operations. By maintaining strong systems, processes, and relationships, the administrative team helps enable the firm to operate smoothly, scale effectively, and deliver an exceptional internal client experience.

Administrative Specialist I provides comprehensive administrative, operational, and technical support across multiple teams, markets, and service groups. This role serves as a key partner to leadership and staff by managing administrative processes, coordinating projects and events, facilitating communication, and supporting day-to-day business operations. The Administrative Specialist prioritizes assignments, resolves routine issues, and ensures efficient execution of organizational initiatives.

• Plan, organize, and schedule meetings, training sessions, and events.
• Prepare reports, presentations, correspondence, and other documentation.
• Support the accuracy of client data through coordination with leadership and internal teams.
• Support calendar management and meeting coordination.
• Coordinate travel arrangements and logistics.
• Assist with preparing and submitting expense reports.
• Receive, sort, and distribute service group deliverables and correspondence.
• Support special projects and administrative initiatives.
• Collaborate with internal departments to support business needs.
• Perform routine and recurring administrative tasks under guidance.
• Support meeting scheduling, calendar coordination, and event logistics.
• Assist with preparing reports, presentations, correspondence, and documentation.
• Support client data maintenance and administrative processes.
• Learn firm systems, procedures, and service group operations.
• Handle routine assignments with limited decision-making authority.

• Maintain confidential information with discretion and professionalism.
• Provide exceptional client service and communication.
• Demonstrate strong organizational skills and attention to detail.
• Effectively manage multiple priorities, projects, and deadlines.
• Demonstrate critical thinking and problem-solving abilities.

• Complete firm administrative requirements, including timely time entry.
• Participate in firm activities, initiatives, and professional development opportunities.
• Support continuous improvement efforts and administrative best practices.

• High school diploma or equivalent required.
• 0-2 years of administrative, customer service, office support, or related experience.
• Basic proficiency in Microsoft…