Office Administrator

Job Title

Office Administrator

Office Manager

LWC Lancashire

• The administrator will be responsible for general administration duties within the office; they will take customer orders and input them onto the Trinity system.
• They will be responsible for recording and correctly cashing up all cash, cheques and PDQs that arrive into the depot.
• They will help with daily office tasks including post, daily administration work and receiving and processing orders.

• Keep track of run sheets and collect and record delivery notes from the drivers.
• Cash postings - check and record all incoming deliveries.
• Record account details, the amount of the delivery and the method of payment onto an Excel spreadsheet.
• Manage all cash, cheques and PDQs that arrive back from deliveries as well as those received by Account Managers.
• Be accountable for the till and the office safe; ensure payments are stored correctly and accessible only to authorized persons.
• Ensure that payments received and the Cash postings spreadsheet balance at the end of every working day.
• Ensure that by the end of each working day all money, cheques and PDQs are cashed up and stored in the safety deposit box or office safe.
• Take orders for telesales and regularly assist in answering telephones and taking messages.
• Carry out certain administration duties within the office, such as confirmation, sorting post, filing, and processing orders.

• Good teamwork skills.
• Use of Microsoft Excel for spreadsheets and records.
• Accuracy when counting money, checking data and keeping records.
• Use of Trinity to check accounts, previous invoices and placing orders.
• Good teamwork with office staff as well as drivers and warehousing staff.