Maintenance Support Tech , II, or III Maintenance

• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Administrative Assistant III-V

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
• Assists in preparing monthly and final maintenance contract estimates.
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities
• Receives, sorts, opens, evaluates content and distributes mail.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

• Maintains materials inventory
• Researches and compiles information for reports or inquiries and assists in organizing, coordinating, and preparing written or statistical reports.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
• Assists in preparing monthly and final maintenance contract estimates.
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

• Creates and maintains related activity logs, files and reports on services.
• Evaluates and researches information to solve customer service problems.
• Logs, files, and cross-references correspondence; and verifies documents/records
• Retrieves information from master files or databases and verifies against applications, forms and other documents
• Coordinates with district personnel with annual inventory of supplies, stockpiles and minor equipment.
• Prepares monthly and final maintenance contract estimates.
• Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications.
• Maintains materials inventory.
• Monitors and assists with data entry for maintenance contract record keeping.
• Reviews and processes records of completed maintenance projects.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools, and/or equipment and monitors contracts.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

High School Grad or Equivalent in general education

No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent).

* 1 YEAR in administrative or clerical support, customer service, or related experience.

(Experience can be satisfied by fulltime or prorated parttime equivalent)

* 3 YEARS in administrative or clerical support, customer service, or related experience.

(Experience can be satisfied by fulltime or prorated parttime equivalent)

Valid driver’s license. This position requires driving a state vehicle.

• Office management practices and procedures
• Applicable computer systems and applications
• Purchasing methods and procedures
• Dealing courteously and effecively with the public
• Communicate…