Bookkeeper

Description

Bookkeeper 2025-26 School Year

• Position Type Secretarial/Clerical/ Bookkeeper
• Date Posted 12/19/2025
• Location District Office
• Title Bookkeeper
• Length of Contract 12 months
• Reports To Associate Superintendent/CSBO
• Evaluation Completed by Associate Superintendent
• District Community High School District 117
• Position Summary The Bookkeeper supports the financial operations of the district by maintaining accurate accounting records, performing purchasing, cash receipt functions, and managing activity fund and accounts receivable processes. The position ensures compliance with state reporting requirements, audit standards, and district procedures. Responsibilities include maintaining general ledger accuracy, processing deposits, supporting payroll and accounts payable as needed, and managing a variety of reconciliations and financial workflows for the Business Office.
• Qualifications – Experience – Knowledge
  • An associate’s Degree or higher in accounting, business, or a related field is preferred.
  • Knowledge of fund accounting, the Illinois Program Accounting Manual (IPAM), and general accounting principles.
  • Ability to use spreadsheet applications, word processing programs, and financial software systems (Skyward experience preferred).
  • Accuracy and attention to detail in financial recordkeeping.
  • Ability to work collaboratively and maintain confidentiality.
• Application Procedure Apply Online
• Pay Rate $24.20/hour minimum. Final rate determined based on qualifications in alignment with district guidelines.

• Financial Systems and Skyward Support
  • Supports the setup, implementation, and ongoing management of the Skyward School Business Suite.
  • Enters and maintains accurate financial data, account coding, and workflow approvals in Skyward.
  • Runs system reports, queries, and reconciliations for Business Office needs.
  • Provides first-level assistance for staff regarding purchasing, requisitions, and payment processes.
  • Collaborates with CSBO, Business Office staff, and Skyward support to troubleshoot issues and improve efficiencies.
• Accounting and Bookkeeping
  • Processes invoices, purchase orders, parent reimbursements, receipts, and vendor payments.
  • Maintains accurate records and documentation for audit, compliance, and reporting purposes.
  • Reviews financial documents for accuracy and proper account coding.
  • Assists with monthly reconciliations, year‑end closing procedures, and audit preparation.
  • Maintains District P‑cards and processes monthly payments and reconciliations, including gift cards.
  • Oversight of online coaching/supervisor advances for competitions.
  • Assists with fundraising forms and the review of fundraising reconciliations.
  • Follow up with uncashed checks.
• Purchasing and Accounts Payable Support
  • Reviews and routes purchase requests, ensuring proper documentation is attached.
  • Verifies pricing, quantities, vendor information, and compliance with Board policies.
  • Prepares disbursements in accordance with district schedules and established procedures.
  • Communicates with staff and vendors to resolve questions, discrepancies, or delays.
• Cross‑Training and Operational Support
  • Learns multiple Business Office functions to serve as backup for other Business Office PSP roles.
  • Supports the Business Office team to ensure all required tasks continue during staff absences or workload fluctuations.
  • Participates in training and professional development related to district software, including Skyward.
• Customer Service and Communication
  • Responds to inquiries from staff, administrators, vendors, and community members in a clear and timely manner.
  • Provides support to district staff regarding purchasing and financial procedures.
  • Maintains confidentiality in all matters in compliance with district, state, and federal regulations.
  • Oversight of district copier and postage machine maintenance.
• Other Functions
  • Assists auditors by providing supporting documentation and explaining internal processes.
  • Informs staff of procedural requirements to ensure efficient transaction processing.
  • Attends department meetings, trainings, and workshops to gather and share information relevant to job functions.
  • Performs other related duties as…