Accounting Administrative Assistant

Description

Accounting Administrative Assistant

Admin

Libertyville, IL

$65,000

None

Full-Time

Star Tek Lighting America is seeking a dependable, organized, and detail-oriented Accounting Administrative Assistant to support the Accounting Department with daily administrative and entry-level accounting responsibilities.

This position is ideal for someone who is interested in learning accounting and developing their skills in a manufacturing environment. The Accounting Administrative Assistant will assist with data entry, filing, invoice processing, accounts payable and receivable support, document organization, and general office duties.

Prior accounting experience is not required. Training will be provided.

• Enter invoices, payments, and other financial information into the accounting system.
• Assist with accounts payable and accounts receivable activities.
• Assist with matching invoices to purchase orders and receiving documents.
• Assist with customer and vendor account maintenance.
• Assist with bank and account reconciliations.
• Assist with researching discrepancies and correcting errors.
• Maintain accurate accounting records and supporting documentation.
• Assist with month-end accounting activities as directed.
• Prepare and organize documents for the Accounting Manager.
• Learn and utilize the company’s accounting and ERP systems.

• Maintain organized electronic and paper files.
• Scan, copy, file, and distribute accounting documents.
• Assist with answering phones and responding to routine emails.
• Assist with processing mail and distributing documents.
• Prepare spreadsheets, reports, and other documents as requested.
• Assist with employee expense reports and reimbursement documentation.
• Maintain vendor and customer records.
• Assist with general office administrative tasks.

• Communicate professionally with vendors, customers, and employees.
• Respond to routine questions and direct more complex questions to the appropriate person.
• Follow up on missing invoices, approvals, documentation, and other information.
• Maintain confidentiality of company financial and employee information.

The Accounting Administrative Assistant will be trained on:

• Basic accounting principles
• Accounts payable procedures
• Accounts receivable procedures
• Invoice processing
• Bank reconciliations
• General ledger concepts
• Month-end procedures
• Genius ERP
• Microsoft Excel
• Company accounting policies and procedures

As the employee gains experience and demonstrates proficiency, additional accounting responsibilities may be assigned.

• High school diploma or equivalent.
• Associate degree in Accounting, Finance, Business Administration or related field preferred.
• Strong attention to detail.
• Basic math skills.
• Basic computer skills.
• Ability to learn new software and procedures.
• Good organizational skills.
• Dependable and punctual.
• Ability to maintain confidentiality.
• Professional communication skills.
• Willingness to learn accounting.

• Some college coursework in accounting, business, finance, or a related field.
• Previous office, administrative, customer service, or data-entry experience.
• Basic Microsoft Excel knowledge.
• Previous experience working in a manufacturing or office environment.

Accounting experience is not required.

• Organization
• Accuracy
• Attention to detail
• Time management
• Data entry
• Communication
• Problem-solving
• Teamwork
• Confidentiality
• Willingness to learn

The Accounting Administrative Assistant is expected to:

• Complete assigned tasks accurately and on time.
• Follow established accounting and administrative procedures.
• Maintain organized records.
• Ask questions when clarification is needed.
• Protect confidential company information.
• Demonstrate a willingness to learn and take on additional responsibilities.
• Develop increasing independence as training is completed.

• Primarily office-based work.
• Ability to sit and work at a computer for extended periods.
• Frequent use of a computer, telephone, calculator, and other office equipment.
• Occasional lifting or moving of office files and supplies.

This job description is intended to describe the general nature and level of work performed in this position. Duties and responsibilities may be modified or assigned as business needs require.

Positive attitude and willingness to…