Secretary; position

Position Details

• Position Type:
  Non-Instructional Support/Secretarial/Financial/ Secretary
  -10 month position School Year
• Date Posted: 12/22/2025
• Location:
  
  Woodlawn Middle School
• Date Available:
  
  ASAP
• District:
  Kildeer Countryside CCSD 96

Under the direct supervision of the building principal and assistant principal, the primary responsibility of this secretary shall be to assist the administrative assistant, building principal, and assistant principal to assure the smooth and efficient operation of the school office.

• High school diploma or equivalent.
• Demonstrates good word processing skills and familiarity with computer database, spreadsheet and related software.
• Demonstrates excellent verbal and written communication skills and organizational skills.
• Demonstrates strong interpersonal skills and the ability to work in a team environment.
• Demonstrates the ability to maintain confidentiality.
• Any equivalent combination of experience and education will be considered.

• Meets and greets all visitors to the school in a professional, courteous and helpful manner.
• Maintains a log of all visitors to the school.
• Receives and routes incoming telephone calls in an appropriate and efficient manner.
• Sorts and distributes all incoming mail.
• Assists in checking all attendance reports for students and staff, including administrators.
• Assists with health services and provides first aid to students as needed.
• Assists in collecting fees and maintains accurate and up-to-date activity accounts in accordance with district audit procedures.
• Orders and maintains supplies for the school as needed.
• Assists in maintaining all records and assists with the operation of the school lunch/milk program.
• Assists with orienting substitute teachers, maintaining substitute teacher records and securing substitutes during the day.
• Assists in collecting and processing all time sheets.
• Prepares and distributes newsletters and other parent communications from the school.
• Types, files and performs other appropriate clerical and secretarial duties as directed by the principal and assistant principal.
• Assists in maintaining student records including registrations, transfers, attendance and a current student roster.
• Assists in keeping the principal and assistant principal informed of any known issues relating to the efficient operation of the school.
• Contacts custodial and/or maintenance staff when necessary to insure efficient and safe building operations.
• Interfaces with all levels of staff within the district and with local and regional governmental bodies as required and appropriate.
• Performs other related duties as may be necessary and assigned by the building principal and assistant principal.

Per KESPA Contract