Professional Support Personnel LOA; Student Services Admin Assistant LOA

Professional Support Personnel – Student Services Admin Assistant (LOA)

Position Type:
Secretarial/Clerical/Secretary
Date Posted: 1/9/2026

Location:

Lakes Community High School
Closing Date: 1/23/2026
District:
Community High School District 117

The role of PSP to the Assistant Principal of Student Services was established to provide support for all Student Services Department activities, convey and update student information, and assist counselors, social workers, and student assistance providers ensuring student practices are followed.

• High School diploma is required and an Associate’s Degree is preferred
• A minimum of three years of previous office experience
• Excellent computer abilities with Google Applications and other business related software products
• Experience working with copiers, fax machines and other office equipment

• Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, other schools, general public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction
• Coordinates a variety of projects and/or activities within the Student Services department (e.g. meetings, appointments, course selection, etc.) for the purpose of achieving goals, meeting target dates, ensuring availability of facilities and/or delivering services in a timely fashion
• Coordinates and executes school community events (e.g. Freshman Parent Orientation, Freshman Open House, Academic Awards Night, Career Panels, Honors Night, 8th Grade Night, College Preparation Nights, etc.) to ensure successful parent/student/staff/community relations
• Evaluates situations (e.g. involving other staff members, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
• Maintains a wide variety of manual and electronic documents, files, and records (e.g. student records, work orders, administrator working files, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
• Prepares a wide variety of reports, documents and correspondences of a confidential and non‑confidential nature (e.g. letters, memorandums, periodic and ad‑hoc reports, course selection timelines, senior letters, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information
• Processes a wide variety of documents and materials (e.g. student data, course selection information, cumulative files, Infinite Campus reports, unofficial transcripts, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements
• Manages school n including maintenance, distribution, and ordering of supplies as needed
• Supports all department staff members for the purpose of providing assistance with their functions and responsibilities
• Schedules a wide variety of activities (e.g. meetings, evening events, etc.) for the purpose of making necessary arrangements
• Coordinates the Senior Scholarship Program for students (e.g. updating database, application process, communication with Scholarship Committee, organize the Honors Night, etc.) for the purpose of providing students, staff and parents with necessary information
• Compiles data from a variety of sources for the purpose of preparing reports, making recommendations and preparing information for the assigned department
• Participates in meetings for the purpose of conveying and/or gathering information required to perform job functions
• Performs general and program‑specific tasks for the purpose of supporting activities (e.g. Summer School, College Visits, and commencement ceremony, etc.)
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments,…