Staffing and Scheduling Coordinator

Join to apply for the Staffing and Scheduling Coordinator role at Advocate Health Care

1 day ago – Be among the first 25 applicants.

This range is provided by Advocate Health Care. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$21.45/hr – $32.20/hr

Address: 801 S. Milwaukee Ave., Libertyville, IL 60048

Hours: 2:30 pm – 11 pm, Monday‑Friday, including every other weekend.

• Responsible for collaborating with directors, supervisors, charge nurses and others as needed to maintain appropriate staffing levels.
• 1) Maintains database and scheduling of all nursing associates
• 2) Receives daily report from the night supervisor, and gives report to the PM supervisor and staffing coordinator at the end of the shift, regarding staffing and acuity
• 3) Coordinates daily with nursing leaders and/or charge nurses in regards to staffing needs and discusses resource availability.
• 4) Collaborates with Clinical Managers and charge nurses regarding staffing according to acuity
• 5) Assigns float pool associates and Agency personnel to units as needed when available
• 6) Collaborates with unit leaders to determine LCD if necessary.
• 7) Completes all appropriate documentation on the staffing sheets, and documents in Advocate works as to the placement of float pool staff.
• 8) Reviews staffing sheets and enters information that was missed being entered by the Administrative Nursing Supervisors.
• 9) Provides clerical support for Director/Manager of Clinical Operations in the form of agendas, minutes, flyers, misc. Types letters, memorandums, reports, and other types of correspondence, from rough drafts or provided copy.
• 10) Handles telephone calls promptly and courteously, screens, and directs calls; records messages accurately
• Responsible for daily administration of Float Pool by:
• 1) Coordinating the orientation and on-boarding of new Float Pool associates.
• 2) Assures associate satisfaction standards are met.
• 3) Scheduling of Float Pool staff to match requests based on availability, need and competency; obtains needs schedule from corresponding units.
• 4) Provides ongoing Float Pool statistics of requirements according to PRN agreement.
• 5) Contacts agencies for supplemental staffing when determined necessary and completes appropriate documentation.
• 6) Collaborates with charge nurses to obtain coverage for high acuity, sick calls, overflow patients and sitters needs.
• 7) Assist the Clinical Operations manager with managing initial and annual compliance to regulatory standards of the float pool along with adherence to Advocate Condell Medical Center and Advocate Health Care policies, including float pool personnel licensure and compliance with standards.
• 8) Assures proper billing of agency charges.
• Responsible for the cost effective use of agency resources for the house.
• 1) Negotiates hospital specific agency contracts if necessary, to meet staffing needs.
• 2) Communicates directly with agencies regarding resolution of quality issues, providing documentation as necessary.
• 3) Completes billing from agencies, verifying agency shifts worked, resolving any billing issues with the agency, and charging out agency costs to the unit in a timely manner.
• 4) Completes biweekly agency timecard, charging out agency use to the units.
• 5) Provides reports to nursing management regarding agency utilization as needed.
• Responsible for administrative duties.
• 1) Prepares and reconciles agency bills for payment when agency is utilized.
• 2) Responsible for maintaining office equipment and supplies for the float pool.
• 3) Submits float pool associate fund reimbursement to accounts payable after approval of the Manager of Clinical Operations.
• Responsible for gathering and maintaining personnel information required for staffing program for the Float Pool.
• 1) Maintains Nursing Division data base and position control, ensuring confidentiality of these records. Reviews and keeps accurate records on all download information and updates all fields not included in this download.
• 2) Resource for Advocate works staffing and scheduling software application. Assist with the maintenance of ongoing data entry for…