Practice Administrator; North Region

Description

The Practice Administrator for Illinois Bone & Joint Institute, LLC. (IBJI) - North Region, is a key leadership position for the organization. In general terms, the Practice Administrator is responsible for oversight of regional operations in IBJIs Strategic Business Unit (SBU) model, driving strong operational, financial, and cultural performance in the region, as well as integration and alignment with IBJIs strategic direction set by the IBJI Board and Central Business Office leadership.

The Practice Administrator reports directly to the Chief Operating Officer of IBJI and works closely with local physician leadership (i.e Board Member, Managing Partner, and Members) for their region.

Overall Management:

• The Practice Administrator will oversee all local office functions, both clinical and administrative, and will typically direct clinic managers, mid-level providers, radiology, scheduling, and billing management. The Practice Administrator will oversee or directly handle all staff hiring and disciplinary matters, ensure appropriate onboarding and training of all new employees, with a key objective to create a workplace in which employees feel valued, challenged and supported, while ensuring the highest level of patient care and customer service.
• The Administrator will be responsible for the development of management and staff, striving to deliver highly productive, knowledgeable, and engaged individuals committed to IBJIs mission and values. In addition, the Practice Administrator, as a senior leader for their region and vital liaison to the Central Business Office, will be accountable to communicate new information to staff, drive process improvement, and facilitate strong alignment to IBJI's standard operating procedures, goals and objectives.
• The Practice Administrator will be responsible for making sure that the facilities are compliant with all applicable regulatory bodies including OSHA, HIPAA, and Medicare.

Administration:

• The Practice Administrator will be responsible to further the objectives of the physicians as a group and individually. She/he will conduct regular physician meetings, including agenda management, materials preparation and guest coordination. The Administrator will also work with individual physicians to analyze their practices, investigate areas of concern, and develop new services. They will conduct analyses of practice indicators to help the group understand the practice's performance and areas of need.
• The Practice Administrator will be responsible to work closely with attorneys, accountants and business consultants to meet the needs of the practice. She/he will also act as liaison between the group and associate physicians who use our facilities.
• The Practice Administrator will oversee the needs of the groups' various facilities. This includes physical improvements, maintenance of ADA standards, and generally maintaining a clean, comfortable environment for patients.

Financial:

• The Practice Administrator will be responsible for overseeing the expenses and income of the practice. They will constantly look for ways to decrease overhead through reduction of inefficiencies, elimination of unnecessary services and supplies, and negotiation of lower vendor contracts. Further, they will endeavor to increase income by implementing and managing effective revenue cycle systems and by seeking new services to offer.
• The Practice Administer will need to use data and analytics proactively to spot trends for process improvement, in day to day decision making and looking forward to developing strategy.
• The Practice Administrator will oversee all aspects of accounts payable, payroll and other financial requirements of the organization.

Marketing and Development:

• The Practice Administrator will work closely with a Regional Marketing Liaison to develop and implement a marketing plan for their region. This will include marketing for new providers and services, as well as ongoing print and media advertising as appropriate. She/he will also look for "soft" marketing opportunities for the physicians of the group such as speaking engagements, media interviews, etc.
  
  The Practice Administrator will take a personal role in marketing by building relationships with colleagues in our referral sources' offices. The overall goal will be to increase awareness of the IBJI "brand" within the community and further the reputations of our physicians.
• The Practice Administrator will work collaboratively to bring new physicians or other providers into the practice. This includes application for and compilation of all necessary licensure and certificates, oversight of the hospital application process, and oversight of insurance credentialing. The Practice Administrator will set-up the appropriate infrastructure to support the new provider including staffing, workspace and supplies. They will provide ongoing support and follow-LIP to the new physician to ensure a smooth practice launch and to…