Administration Assistant

We're actively recruiting for an experienced Administration Assistant/Administrator to join our clients busy team on a permanent basis.

This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison.

In this varied role, responsibilities include:

• Prepare cost reports, budgets and track project expenditure
• Process invoices and purchase orders with accuracy
• Maintain financial records and liaise with the finance team
• Schedule engineers and subcontractors for planned works
• Allocate resources and track job progress against deadlines
• Communicate schedules and requirements to engineers and clients
• Create and maintain job cards and project documentation
• Assign work orders and monitor completion status
• Ensure job sheets are returned for invoicing and compliance
• Handle incoming calls and client/supplier enquiries
• Maintain filing systems and prepare reports/contracts
• Provide general support to project managers and operations
• Maintain RAMS, safety records and compliance documentation
• Keep certifications and training records up to date

Requirements:

• Proven experience in administration/project coordination

• Strong financial reporting and data entry skills

• Excellent organisational and communication abilities

• Proficiency in Microsoft Office and project management software

Working hours:

• Monday to Friday 08:00 - 16:30

An immediate start is available for the successful Administrator.