School Administrative Services Assistant , II, III, IV - Kauai

Join to apply for the School Administrative Services Assistant I, II, III, IV – Kauai High role at Hawaiʻi State Department of Education
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Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties.

• School Administrative Services Assistant I, SR-12 : $3,892.00 per month
• School Administrative Services Assistant II, SR-14 : $4,208.00 per month
• School Administrative Services Assistant III, SR-16 : $4,557.00 per month
• School Administrative Services Assistant IV, SR-18: $4,925.00 per month

• Planning, supervising and/or providing office support and related services to meet priorities
• Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary
• Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State
• Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation
• Reviewing and distributing incoming correspondence, circulars and other material
• Composing routine and special letters
• Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
• Establishing, organizing and maintaining office files
• Maintaining personnel records for the staff
• Processing payroll and performing related work
• Registering students and maintaining student records
• Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
• Maintaining inventory records, performing physical inventory and completing report forms
• Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
• Gathering, maintaining and compiling information for business office and student service reports
• Operating and maintaining a variety of standard office machines
• Typing letters, reports, schedules, bulletins and other material
• Cutting stencils, duplicating and distributing a variety of material
• Instructing, assigning and reviewing the work of students assigned to the office
• May supervise clerical personnel and may take and transcribe shorthand dictation

• Education Requirement: Graduation from high school. Excess general or specialized experience may substitute.
• General
  
  Experience:
  
  2–5 years of progressively responsible work experience depending on level (I: 2 yrs, II: 3 yrs, III: 4 yrs, IV: 5 yrs).
• Specialized
  
  Experience:
  
  Chief clerical assistant in a Hawaii public school (required for IV).
• Skilled Typing Requirement: Ability to type 40 net words per minute.
• Substitutions: Certified clerical or business curriculum with equivalent experience may substitute for general experience.

The Hawaii State Department of Education does not discriminate in its employment policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX, Title VI, Section 504, the Americans with Disabilities Act, and other civil rights laws.