Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Career Opportunities with Kauai Mechanical

A great place to work.

Aloha and thank you for your interest in joining our team at Kauai Mechanical, Inc. As Kauai's premier commercial HVAC contractor, we specialize in delivering top-notch HVAC services across a wide range of sectors—commercial, industrial, and institutional.

We are dedicated to energy-efficient solutions, ensuring that our HVAC systems not only provide unmatched comfort but also reduce operating costs significantly, maximizing the return on investment for our clients.

The best way we can serve our customers is by giving back to our community and providing “The experience you need for the quality you deserve.”

• Integrity: We guarantee our workmanship.
• Quality: Taking pride and doing everything in excellence.
• Ingenuity: Providing solutions based on the best value for our customers.

At Kauai Mechanical, Inc., we believe that our employees are our greatest asset. We are looking for individuals who embody our core values and essential employee virtues of Leadership, Effective Communication and Perseverance.

Joining us means becoming part of a team that strives for
Continuous Improvement,Employee Growth and Teamwork.Your role here will not just be a job; it will be a part of a journey towards excellence, innovation, and opportunity. If you are ready to contribute to a team that is shaping the future of commercial HVAC services in Kauai and beyond, we encourage you to explore our open positions and find out how you can make a difference with us.

We look forward to welcoming you to the team!

Kauai Mechanical Inc., a local mechanical contractor, is looking for a hard-working and motivated individual to join their team as a Coordinator working in their office.

The Coordinator will play a key role in supporting the operational efficiency and ensuring a positive experience for Kauai Mechanical’s customers. This position will serve as a primary point of contact for customers regarding scheduling, updates, and appointment confirmations. If you are hardworking, reliable, and enjoy supporting a face-paced team, this may be the job for you.

Manage documentation, materials, status monitoring, billing, and invoicing.

Manages and processes material and equipment ordering.

Responsible for maintaining Accounts Receivable and Accounts Payable

Create and assemble the necessary job files.

Create and dispatch daily work orders

Act as the point of contact and communicate effectively with customers to identify scope of work and schedule appointments.

Maintain and enhance ongoing relationships with customers and other contractors.

Maintain vehicle fleet.

Prepare and distribute proposals and other general correspondence.

High school Diploma or equivalent required.

Strong interpersonal skills and the ability to relate with a variety of personality types.

Good organizational and time management skills to handle multiple tasks

Attention to detail and completing work to a deadline.

Able to participate in customer relation issues and find solutions to solve customer disputes.

Understand the importance of handling sensitive and confidential information and documents.

Good computer skills, (i.e., MS Word, Excel, and Project).

Job Type: Full-time

Pay: $25-$35 (based on experience)

• Health Insurance
• Vision Insurance
• Paid Time Off
• Paid holidays

Schedule:

Monday through Friday, 8-hour shift