Chief Probation Officer

Under the direct supervision of the Judges of Lima Municipal Court and the Court Administrator, the Chief Probation Officer is responsible for the overall operation of the department of pretrial and probation services and provides leadership and direction to all employees of the department in fulfilling the mission of the Court.

This position is an “AT WILL” position. The person employed by the Lima Municipal Court under this job classification serves solely at the pleasure of the Judges of the Lima Municipal Court and/or their designee. AT WILL positions can be terminated, modified without cause with no recourse, totally upon the discretion of the Judges of the Lima Municipal Court and/or their designee.

Job Duties include, but are not limited to, the following:

• Plan, direct and evaluate all operations of the department to ensure compliance with applicable laws, rules, and court policies.
• In conjunction with the Court, manage and prepare paperwork for recertification of any specialized dockets.
• Provide leadership advice and instruction to department employees, and advice and counsel to judges on pretrial and probation-related matters.
• Continually analyze and evaluate the department structure, workflow, policies, and procedures, and develop revisions as needed.
• Establish goals and priorities for the department, and plan, implement, manage, and evaluate systems, programs, and procedures to achieve those goals.
• Prepare monthly and annual reports; conducts audits on programs and staff case files.
• Participate in recruitment, screening, interviewing, hiring, training, performance evaluations, discipline and requested time off from department employees.
• Develop and implement orientation, training, and continuous quality improvement programs for department employees.
• Assist the Administrative Judge and Court Administrator in developing annual budgets and monitor department expenditures to operate within budget allocations, including funding streams from federal, state, county, city, court, and probationers.
• Provide short and long-term strategic planning to enable the department to meet its goals and objectives.
• In conjunction with the Administrative Judge and Court Administrator, manage and direct all department grant programs, which may include collecting and analyzing data for the development and submission of grant proposals and the preparation and submission of performance, fiscal and program reports.
• Assist Administrative Judge and Court Administrator in monitoring and budget of probation related funds for applicable department programs and services.
• Review job descriptions and make recommendations with respect to positions within the probation department.
• Attend conferences, seminars, local and state meetings, and workshops for the purpose of maintaining advanced techniques in pretrial and probation administration and services.
• Develop and maintain community support and collaboration of community partners through a variety of community activities and networks.
• Perform other duties and assist with projects as assigned by the Administrative Judge and Court Administrator.
• Perform regular probation duties as needed.

• Knowledge of effective written communication techniques, including spelling, grammar and punctuation.
• Skill in verbal communication, including speaking clearly and listening carefully.
• Skill in dealing with the public and establishing and maintaining effective working relationships with community partners.
• Skill in operating standard office equipment (including, but not limited to computer, copier, fax, and calculator).
• Skill in identifying legal paperwork and understanding the dates/deadlines associated…