Assistant Office Manager - Lincoln Job Lincoln City area,Oregon USA,Administrative/Clerical

Position: Assistant Office Manager - Lincoln City
Position Title:

Assistant Office Manager

Position Purpose and Objectives:
To assist the Office Manager in daily tasks and assignments. Answer phones and enter data efficiently. Delivering high quality customer service at all times.

Department

Admin/Office Department

Supervisor

Vice President

Direct Supervisor

LC Office Manager

Employment Status

☐ Exempt (salaried) or ☒ Nonexempt (hourly)

Exudes Company Core Values:

Safety Oriented
Quality Work
Hospitality
Honesty/Integrity
Growth Focused

Specific Duties , Functions, and Responsibilities:

Customer Service at all times
Answer phones, podium, google requests, etc…
Create contacts and jobs in Job Nimbus/Acumatica
Set estimator appointments
Issue Dispatch Authorization Forms
Create Work Orders when needed
Order Materials when needed
Assist with scheduling with Superintendent
Assist with scheduling with Clients
Assist with Coordinate with Suppliers
Generate Labor Agreements when needed
Help with in-person applications
Take payments
Maintain a clean and welcoming branch environment
Ensure your role within the Pfeifer experience
Manage jobs from Appt Set to "in Progress" when needed

Required Knowledge, Skills, and Abilities:

Fast learner
Clear and effective communication; verbal, nonverbal, written, and auditory
Technologically sound using a computer, tablet, phone, and all company platforms
Strong Organizational Skills and ability to multi-task
Manager role experience
Willingness to learn and become a professional in the realm of roofing and estimating
Ability to work both independently and as a team
Gets it, wants it, and has capacity to do it

Education and Experience:

Essential

Previous assistant experience
Customer service experience
Fluent in all English communication skills; verbal and visual
Knows the construction basics
Ability to use/learn Pfeifer business technologies

Preferred

Bilingual English/Spanish

Benefits of working with us:

401k Company Match
Roth Company Match
Health & Dental Insurance
Life Insurance
Provide Equipment
Consistent Work Through Year
Opportunity to Grow Within the Company
Training
PTO Packages

The duties of the Assistant Office Manager position may be reasonably modified occasionally at Pfeifer Roofing, Inc’s discretion.