Community Event Coordinator; assist Parks & Rec Programs

Event Coordinator

This TPOAM Clerical position has a current tiered annual wage scale of $36,291.29 to $42,793.33. Grade placement is based on experience and qualifications. Ability to work flexible work schedule with varying hours including weekends and holidays.

This position is responsible for the coordination of community-wide programs and events at various locations throughout the city. Work is performed under the supervision of the Director of Parks and Recreation, Assistant Director of Parks and Recreation, in correlation with the DDA/EDC Director or their designee.

• Plan, supervise and coordinate new & existing events, programs and activities from start to finish.
• Perform tasks as necessary in relation to events, programs and activities.
• Coordinate and assist with event setup, breakdown and clean-up.
• Coordinate and collaborate with departments as necessary for day of event logistics and problem solving.
• Creates a budget and stays within budget limits allotted for events and programs.
• Responsible for obtaining supplies and equipment as needed for events, programs and activities.
• Prepare information and reports as required for planning and budget purposes.
• Maintain accurate program, activity and equipment records.
• Responsible for keeping abreast of community needs and current trends in the recreation area to ensure the delivery of quality customer service for program and activity participants and guests.
• Work with community organizations, groups and citizens to promote recreation programs and events.
• Responsible for obtaining sponsor ships for events, programs, activities etc.
• Responsible for interaction with participants, families and staff members in a positive, professional and friendly manner to ensure a high level of customer service and delivery of quality recreation programs and events.
• Responsible for working with vendors to ensure proper contracts are in order for services.
• Inspect and prepare facilities, outdoor areas, and equipment etc. for planned programs and events.
• Responsible for recruitment, coordination and scheduling of staff and volunteers assigned to programs and events.
• Executes policies and procedures professionally and accurately, both verbally and in writing.
• Provide reports verbally and in writing for events, programs and activities.
• Answer telephone and assist visitors with information. Be knowledgeable of programs and activities offered by the Recreation Department.
• Verify buildings/areas are secure at the end of each event.
• Responsible for completing all tasks assigned.
• Perform all related work as required.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• High School Graduate or G.E.D.
• Legally employable in the United States
• 18 years of age or older
• Ability to pass written examination, physical with drug screen, physical skills and agility test and fingerprint/ criminal history/driving record check
• Valid State of MI Driver's License

• An outgoing individual who works well with others and represents the organization in a positive way.
• Excellent communication, interpersonal, organizational and multi-tasking skills.
• Ability to understand and follow both written and oral instructions.
• Ability to organize information and create reports.
• Ability to work in a fast pace, high stress level environment.
• Ability to self-manage and align work requirements to achieve a specific deadline.
• Tact in dealing with the public and fellow employees.
• Considerable knowledge of computer software including but not limited to Microsoft Office.
• Ability to work a flexible work schedule with varying hours including evenings and weekends.
• Ability to lift and carry a minimum of 50 pounds.
• Ability to work indoors and outdoors.
• Ability to stoop, bend, etc.
• Ability to perform manual labor.

Work may be performed in a recreational/ice arena facility, outside or in an office work setting. This position can involve sitting, standing, walking, running, stooping, lifting, carrying, pushing, pulling.

Degree of physical demands (strength) usually associated with the essential functions of this classification:

Type of physical demands usually associated with this classification:
Regularly use hands and fingers to handle, control or feel objects. Squatting, stooping, bending, walking, sitting. Hearing - Perceiving nature of sounds by ear. Seeing:
The ability to perceive the nature of objects by the eye. The important aspects of vision are: a. Acuity, far - Clarity of vision at 20 feet or more. b. Acuity, near - Clarity of vision at 20 inches or less. c. Depth Perception - Three dimensional vision. Ability to judge distance and space relationships so as to see objects where and as they…