Administrative Assistant

Administrative Assistant – Request #

Job Title:

Administrative Assistant |

Location:

Morris Cancer Center | Department:
Cancer Ctr‑Admin | Status:
Hourly | Shift: Day | Pay Range: $20.00 – $26.00 per hour.

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the selected candidate will depend on several factors, including the candidate's educational background, skills, and professional experience.

The Administrative Assistant provides high‑level administrative, operational, and project support to assigned clinical faculty and senior staff. This role serves as a primary liaison between faculty and multiple administrative units, ensuring seamless coordination across Purchasing, Human Resources, IT, Payroll, Finance, Pharmacy Practice, Workforce Planning, Faculty Affairs, and RWJBarnabas Health. The Administrative Assistant manages complex tasks requiring sound judgment, confidentiality, and technical expertise while supporting academic, clinical, and operational initiatives.

• High School Diploma or equivalent
• Minimum of 3 years of administrative support experience in a healthcare or academic medical environment

• Associate Degree or Bachelor's Degree

• Working Shift: Monday – Friday
• Day Shift
• Full‑Time, 40 hours per week

• Serves as liaison between faculty and administrative units including Purchasing, HR, IT, Payroll, Finance, Pharmacy Practice, Workforce Planning, Faculty Affairs, and RWJBarnabas Health partners.
• Initiates correspondence on behalf of assigned faculty related to administrative, operational, and academic matters.
• Completes purchase orders, check requests, travel reimbursements, and subscription processing.
• Ensures expenditures align with allocated funds and tracks all payouts to completion.
• Confirms and manages faculty appointment schedules, proactively resolves conflicts, and manages daily calendars using independent judgment.
• Maintains faculty Curriculum Vitae and NIH‑compliant Biosketches accurately and consistently.
• Analyzes and organizes administrative procedures; recommends workflow improvements.
• Organizes projects and manages multiple tasks simultaneously.
• Assists in planning and executing projects for assigned clinical faculty and senior leadership.
• Triages and responds to phone inquiries to the physician office line; provides backup coverage for the Automated Call Distribution (ACD) line as needed.
• Coordinates all administrative elements of interdisciplinary tumor board conferences, including patient lists, meeting logistics (virtual or in‑person), flyers, documentation, CME, and all related tasks.
• Supports onboarding and offboarding processes by completing assigned checklist items under guidance of the Program Manager.
• Maintains ongoing credentialing requirements for assigned clinical faculty.
• Manages fax and scan queues for assigned faculty, ensuring timely routing and follow‑up.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market‑competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community well‑being.

• Paid Time Off including vacation, holidays, and sick time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., pet insurance)
• Community and Volunteer Opportunities
• Discounts through our partners such as NJ Devils, NJ PAC, and Verizon
• …and more!

RWJBarnabas Health is the premier health care destination providing patient‑centered, high‑quality…