Sales Coordinator

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Ready to drive your career to new heights? Fleet Direct Truck and Trailer Sales is on the lookout for passionate individuals to join our dynamic team! Ifyou'refueled by ambition and a love for all things trucks and trailers, we want YOU!

As part of our family,you'llhave the opportunity to steer your career in the right direction. Whether you'rea seasoned professional or a fresh graduate eager to hit the road running, Fleet Direct is the perfect pit stop for your career journey.

Explore endless possibilities, collaborate with a diverse team, and accelerate your success in an industry that is always on the move. We offer competitive benefits, a supportive work environment, and a roadmap for growth within the company.

Don'tjust follow the path-help us pave it! Join Fleet Direct Truck and Trailer Sales and drive your ambitions into a future full of opportunities.

• Excellent Insurance Coverage:
  Health, dental and vision plans available.
• Disability Insurance:
  Company-paid short-term disability, voluntary long-term disability.
• Paid Time Off:
  Sick, personal, vacation and holidays.
• 401k:
  Retirement savings with company match.
• Life Insurance: $ company-paid life insurance.
• Employee Discounts:
  Receive discounts on goods and services from our partners.

We are seeking a highly organized and detail-oriented Sales Coordinator to manage the administrative and operational workflow of our commercial tractor-trailer dealership. The Sales Coordinator serves as the central hub of our sales department, seamlessly connecting our sales staff, heavy-duty truck/trailer inventory, finance team, and customers. You will be responsible for preparing complex sales agreements, ensuring industry-specific tax and regulatory compliance, and coordinating the logistics of vehicle deliveries as well as various office administration tasks.

The ideal candidate thrives in a fast-paced environment, possesses an understanding of the commercial transportation industry, and is obsessed with accurate record-keeping.

• Generate and execute all sales and consignment agreements accurately and in compliance with company policies.
• Coordinate financial documentation and act as a liaison between sales representatives, customers, and corporate accounting or external flooring lenders.
• Submit warranty registrations and factory-sponsored incentive programs immediately upon vehicle delivery.
• Provide support for walk-in traffic and answer incoming customer inquiries regarding vehicle availability and transaction status.
• Stock-in incoming new and used tractor-trailers, assigning stock numbers and verifying that factory specs and invoicing match physical arrivals.

• Calculate and apply Federal Excise Tax (FET) exemptions and requirements correctly to every qualified commercial transaction.
• Identify and process multi-state sales tax regulations, ensuring all supporting state and local documentation is collected.
• Facilitate commercial vehicle title transfers, registration services, and licensing in compliance with state DOT requirements.
• Acquire or maintain a registered Public Notary license to validate legal closing documents.

• Process Credit Card payments and deposit checks
• Process incoming mail and route to correct channels
• Track company credit card purchases
• Create and track Fed Ex and LTL shipments
• Order office supplies

• Experience: Minimum 2-3 years of experience in a sales dealership office administration, logistics coordination, or a high-volume commercial business environment.
• Industry Knowledge: Basic familiarity with commercial trucks, trailers, or heavy equipment operations.
• Regulatory Familiarity: Exposure to state title and licensing processes, or commercial finance workflows.
• Software Proficiency: Strong proficiency in Microsoft Office applications with an ability to adapt quickly to specialized Dealership Management Systems (DMS) or CRM software. Experience with Karmak Fusion and Arcadium CRM platforms a plus.
• Attributes: Exceptional multitasking abilities, strict attention to…