Police Records Specialist

Responsibilities

• To initiate, process, and maintain case filings, legal documents, and correspondence in support of law enforcement activities; provide information and assistance to the public.
• Employee has no supervisory responsibilities.
• Prepares criminal cases for presentation to County, District Court, and Probation Offices.
• Enters and reviews statistical data for compliance and accuracy with state and federal guidelines for NIBRS reporting.
• Provides fingerprinting services to the general public.
• Prepares arrest paperwork for dissemination to the Texas Department of Public Safety and FBI.
• Prepares and processes applications for permits by accepting fees and performing criminal background checks.
• Reviews and approves crash reports, arrest records, and offense reports necessary for processing violations.
• Is knowledgeable of abandoned vehicles laws, to include junked vehicles, title information, transfer information, registration of vehicles in various states and impound procedures.
• Monitors and maintains the operation of microfilm equipment, scanners, and the filing of duplicate files.
• Interprets and applies the laws, codes, policies and procedures related to the processing of criminal court cases.
• Reviews citations and complaints to verify the offense type to determine the jurisdiction of charges.
• Processes probable cause affidavits and arrest warrants.
• Retrieves information and files and provides complex information to defendants regarding their cases.
• Provides information to the public and assists the public in person, by mail/email, and telephone.
• Assists with Texas Public Information Act requests.
• Establishes and maintains credibility of records systems using moderately independent judgment.
• Is familiar with procedures and inspections of KPD rotation wreckers.
• Is familiar with courtroom demeanor.
• Acts as a liaison with other local, state, and federal agencies.
• Processes requests for background checks for Law Enforcement Agencies and citizens.
• Is knowledgeable of City Ordinances that pertain to Taxi Permits and Peddlers Permits.
• Receives incoming calls, determines nature and urgency of calls, and coordinates appropriate response.
• Composes a variety of correspondence, reports and other materials requiring independent judgement as to content, accuracy, and completeness.
• Copies and distributes reports and citations.
• Handles incoming mail; opens and distributes U.S. and interdepartmental mail.
• Performs general clerical duties as necessary.
• Perform other duties as assigned.

• High school diploma or equivalent; and,
• Two (2) year of general office, communications, or records management experience; or,
• Any equivalent combination of education and experience.

• Working knowledge of computer applications.
• Considerable knowledge of general office procedures.
• Working knowledge or legal language and legal procedures.
• Skill in operation of the listed tools and equipment.
• Ability to communicate effectively on a one-to-one basis with the public.
• Ability to maintain effective working relationships with employees, other departments, officials, and the public.
• Ability to work under pressure with frequent interruptions.
• Ability to maintain accurate records.
• Ability to type and enter data accurately.
• Ability to adapt to constant change.
• Ability to maintain confidential records and files.
• Maintains regular and punctual attendance.

Special Requirements

• Must pass a thorough background investigation and complete a polygraph examination.
• Must have a valid driver's license by date of hire.
• Must obtain and maintain a Texas Driver's License within 60 days of hire.
• Must have the ability to obtain a Notary Public License.