Accounting Assistant

Stephens & Smith Construction is currently seeking a full-time dynamic and motivated Accounting Assistant to join our team. The Accounting Assistant will support the Accountant in managing accounting and clerical tasks, focusing on the effective handling and processing of accounting transactions within the Company in a professional, timely, accurate, and profitable manner. The Accounting Assistant reports directly to the Accountant and ensures that files and documentation adhere to state, federal, and local laws, as well as Company policies.

They are responsible for upholding the Company’s quality and safety standards, as well as maintaining a commitment to professional work ethics.

• Create and post residential and commercial invoices and AIA billings as directed by project managers.
• Create and post time and material billings for internal companies.
• Reconcile monthly sales for 4 departments.
• Daily/monthly inventory posting from job supervisors.
• Monthly processing general ledger entries for internal companies.
• Monitor AR Aging and send monthly statements to customers.
• Reconcile bank accounts for Stephens & Smith and subsidiaries.
• Route and post AP invoices for subsidiary companies.
• Backup for answering phones and receiving customers at the front door.
• Backup for other areas within the accounting department.

Definitions:
Based on 8-12 hours per day

• Rarely endures persistent standing and walking.
• Continually required to use hands, fingers and wrist to operate office equipment and computers.
• Rarely reach with hands and arms.
• Continually required to speak and listen.
• Rarely lifting supplies and materials that weigh up to 20 pounds.
• Sensory Demands:
  Regularly long hours in intense concentration, and long hours on the computer entering accounting information which requires attention to detail and high levels of accuracy.
• Continually utilize specific vision abilities required to perform the essential functions of the job, i.e., close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Mental Demands:
  Regularly works under pressure meeting project schedules and budget guidelines.
• Environmental Conditions:
  
  Continually works in a busy, open office and is faced with constant interruptions and must meet with others on a regular basis.

Note:

Condition of employment may be determined on employee qualifications and approval of post‑offer drug testing, skill assessment testing, and background check.

• Minimum of 2 years of prior accounting experience.
• Associates Degree (Preferred but not required)
• Proficiency in MS applications (Outlook, Excel, Word, etc.) and experience with accounting software programs.
• Ability to work effectively and constructively resolving conflicts in an honest, open and transparent professional manner.
• Act ethically; build trust through reliability and authenticity. Admit mistakes. Refer unethical actions to Accountants. Comply with the Company’s Code of Ethics.
• Demonstrate a courteous, composed, warm, and helpful demeanor both in telephone conversations and in-person interactions, ensuring a positive personal appearance.

Equal Opportunity Employer, including disabled and veterans.