Executive Assistant

Job Title:

Executive Assistant

Department:
Officers

Reports to:

CEO

The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing tasks. This person acts with the highest level of discretion and confidentiality when handling sensitive executive, board, family matters, and business information.

Provides high-level executive and administrative support to the Chief Executive Officer and the LeBaron Family. Serves as a trusted partner who helps create organization, alignment, and follow-through across executive, business, community, philanthropic, and family commitments. Anticipates needs, thinks ahead, identifies opportunities to improve effectiveness, and proactively recommends solutions that support the CEO and family while exercising sound judgment when handling confidential and sensitive information.

Utilizes technology and tools to support organization, communication, and efficiency. Flexibility is required to support meetings, travel, company functions, community engagements, and special events, including activities that occur outside normal business hours, such as evenings and weekends.

WAGE TYPE:
Salaried - Exempt

FLSA Exemption:
Administrative Exemption

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position primarily supports the Chief Executive Officer and the LeBaron Family. The role may also provide support to the President and executive leadership. Priorities and areas of focus may shift based on business, family, travel, event, and scheduling requirements.

Proactively manages calendars, appointments, meetings, correspondence, and day-to-day priorities for the Chief Executive Officer and the LeBaron Family. Anticipates needs, resolves conflicts, and helps ensure leaders are prepared for upcoming commitments and responsibilities.

Coordinates domestic and international travel, transportation, lodging, itineraries, and related logistics. Works closely with internal and external partners to ensure travel and scheduling needs are executed effectively.

Serves as a primary liaison between the CEO, LeBaron Family, executive leadership, Lincoln Industries people, customers, suppliers, community partners, board members, and other key contacts. Facilitates communication, coordination, and follow-through.

Plans and coordinates executive, business, community, philanthropic, and family-related events. Coordinates invitations, guest communications, vendors, catering, accommodations, transportation, and event logistics, including on-site support as needed.

Manages and supports special projects on behalf of the CEO and LeBaron Family. Coordinates activities, gathers information, conducts research, and helps ensure priorities and commitments move forward effectively.

Prepares and coordinates emails, letters, itineraries, agendas, presentations, meeting materials, and other communications. Ensures communications reflect the appropriate level of professionalism, accuracy, and attention to detail.

Maintains organized records, calendars, contact information, travel documentation, project materials, and confidential files. Utilizes Microsoft 365, Microsoft Copilot, and other approved productivity tools to improve organization, communication, and efficiency.

Works closely with administrative team members and others across the organization to coordinate responsibilities, establish priorities, provide support, and ensure continuity of service.

Handles sensitive business, financial, personnel, family, and personal information with sound judgment, professionalism, and appropriate confidentiality.

• Reports to:
  
  CEO

The requirements listed below are representative of the knowledge, skill and/or ability required. Equivalent combinations of education and experience may be substituted for the expected levels of education and experience required.

Preferred:
Bachelor’s degree or equivalent and seven or more years related experience, including direct support of a C-suite…