Bid Manager, Business

Title: Bid Manager

Location: Remote-US

Salary: Up to $95K annually

Join Us at PSI - Where You Belong, Grow, and Thrive!

At PSI, we believe that people achieve their best when they feel they truly belong. That’s why fairness and opportunity are at the heart of everything we do – not just words, but values deeply embedded in our culture and the full employee experience.

We’re proud to foster an environment where everyone is supported to reach their full potential. From your first day through every step of your journey with us, you’ll feel the difference in how we work, grow, and succeed together.

We know that great work starts with feeling valued. That’s why we’ve benchmarked all our roles against local market rates and why you’ll always see salary details in our job postings. We believe in transparency, and we want you to feel confident that your next move aligns with your expectations.

The Bid Manager is the engine behind the proposal process - driving execution, maintaining momentum, and ensuring every element stays aligned from kickoff through submission. This role owns the proposal timeline, manages resources and task flow, and steers cross‑functional collaboration to meet deadlines with precision.

Bid Managers partner closely with Proposal Writers, who shape the narrative and craft client focused messaging. Together, they combine structure and storytelling to produce proposals that are compliant, strategic, and compelling.

Success in this role requires the ability to manage multiple proposals at once (often at different stages) while staying organized, curious, and adaptable. The Bid Manager must be comfortable learning a complex industry, asking questions to build knowledge, and working independently to fill gaps and move work forward.

While the primary focus is on coordination and communication, the Bid Manager may occasionally lead a full proposal effort during peak workloads. This flexibility allows the team to scale effectively and ensures all proposals benefit from diverse strengths and shared ownership.

This is a full-time, permanent position with flexible hours Monday–Friday. While the role can be performed remotely, occasional travel may be required.

• Develop and maintain the overall proposal project plan, timelines, and deliverables.
• Coordinate kick‑off meetings, strategy sessions, reviews, and QC checkpoints.
• Track proposal pipeline, submission status, win/loss feedback, and reporting metrics.
• Manage multiple concurrent bids, each with their own timelines, requirements, and stakeholders.
• May independently manage a full proposal lifecycle (e.g., planning, writing, submission) when needed to support bandwidth across the team.

• Utilize proposal tools and automation systems (e.g., RFP software, AI content tools).
• Maintain version control and brand compliance for deliverables.
• Ensure RFP requirements and compliance matrices are captured and met.
• Monitor adherence to process governance, document standards, and timelines.

• Distribute proposal forms and templates to SMEs and support the development of content when needed.
• Collaborate closely with Proposal Writers to ensure they have the timeline, context, inputs, and SME insights needed to craft strategic, client‑focused responses.
• Serve as a central point of contact for scheduling and coordination.
• Support Proposal Writers by conducting reviews (e.g., early‑stage redlines) to check for compliance and strategic positioning.

• Review past proposal submissions, client background, and competitor positioning—and bring forward relevant insights to help Proposal Writers craft strategically aligned, client‑aware responses.
• Take detailed, organized notes during meetings and interviews, ensuring all action items and inputs are accurately captured.
• Conduct SME interviews and gather technical information with professionalism and clarity.
• Communicate clearly and concisely—particularly in written form—when requesting content, confirming timelines, or escalating issues.
• Translate proposal…