Executive Assistant

Company

Nebraska Health Care Association

www.nehca.org

Executive Assistant

Lincoln

Full Time

Nebraska Health Care Association (NHCA) is seeking a mission-driven professional who exemplifies our values of Integrity, Professionalism, Quality, Stewardship, and Innovation to join our team as Executive Assistant. This role provides high-level administrative and operational support to the President and CEO, board members, and committees. The Executive Assistant coordinates board, committee, and President and CEO meetings and related events; manages organizational records;

and ensures accurate communication and scheduling across the organization. NHCA is a nonprofit organization and the parent to Nebraska Nursing Facility Association (NNFA) and Nebraska Assisted Living Association (NALA), as well as an accredited college and a charitable foundation. NNFA and NALA collectively represent 400 nonprofit and proprietary nursing homes and assisted living facilities across Nebraska.

• Coordinate logistics for board, committee, and President and CEO meetings, including agendas, materials, video conference links, notices, lodging, food, minutes, and follow-up tasks.
• Manage board and committee appointments, elections, and orientation.
• Prepare agendas and materials for membership meetings in accordance with bylaws, ensuring proper notice, format, and distribution protocols are followed.
• Manage the President and CEO’s calendar and the shared staff calendar.
• Coordinate registration, travel, lodging, and schedules for national and local meetings and conventions for the President and CEO, as well as board members and other staff as appropriate.
• Maintain group email lists for staff, boards, and committees.
• Maintain master files for bylaws, incorporation documents, and other organizational records.
• Support related strategic plan tactics and budget processes.
• Fill in as needed for the Guest Relations Coordinator, including answering phones, processing product orders, handling mail and checks, ordering supplies, and assisting in-house guests.

• 3-5 years administrative support experience, preferably supporting executives or boards
• Proficiency in Outlook, Word, Zoom, and ability to learn member management platform
• Experience preparing agendas and minutes and coordinating travel
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information

• Excellent organization and attention to detail
• Strong professional communication
• Ability to manage multiple priorities
• Initiative and problem-solving skills
• High level of integrity and confidentiality
• Customer service mindset
• Technologically proficient and adaptable
• Collaborative, team-oriented approach

To apply , email a resume and cover letter to Jalene

C.