Supplies Administrator - FTC

Job Summary

Reporting to the Agriculture Systems and Standards manager, this role will be accountable for providing effective administration support across our agriculture and Consumer Foods business, acting as a link between the Management, Agriculture, and Finance teams and managing a range of external stakeholders.

• Administrative work for the Agriculture Systems and Standards Manager, including collation of information, preparing data, and communicating with our producer base as required.
• Ad hoc project work for the Agriculture Systems and Standards Manager.
• Creation and distribution of weekly and monthly reports to the relevant Management teams.
• Assist with Lion Code registrations for Noble, Bowler, and Lloyds on the BEIC database.
• Process and file passports, RSPCA Assured, Lion Code, and Organic certificates.
• Maintain derogation list for egg stamping and liaise with BEIC.
• Process audits such as Lion Code self‑audits, M&S audits, tree audits, farm visit reports, and ad hoc reports.
• Assist with antibiotic usage recording and liaise with veterinary practices to ensure all prescriptions have been received.
• Maintain Master Sheets to ensure compliance is captured.
• Process new producer contracts.
• Maintain electronic filing system.
• Order sundry items such as overalls, farm stamps, and kits when required.
• Process purchase orders and payments.
• Assist with RSPCA Assured applications, cease supply notices, and payments.
• Respond to queries from a range of stakeholders including the Packing Centres.
• Assist with Packing Centre traces when required.
• Maintain customer lists ensuring the most up‑to‑date information is captured and shared appropriately.
• Maintain salmonella spreadsheet with reminders for all producers and chase results as required.
• Produce new training certificates for all relevant producers.
• Oversee Modern Slavery Training coordination.
• Administer welfare outcome measures and update appropriate databases.
• Support with project work such as label printing for Ovovision.
• Maintain contractor list for company farms and ensure it is up to date.
• Ad hoc admin tasks.

• Impeccable attention to detail.
• Numerate and comfortable working with figures.
• Experience with all Microsoft Office packages.
• Effective communicator in both written and verbal scenarios.
• Able to build relationships at all levels.
• A flexible approach to work.
• Knowledge of the poultry industry (desirable).
• Has a can‑do attitude and works together with others to support all office functions.
• Self‑motivated and takes ownership of the quality and timeliness of their work.
• Courageous and challenges the status quo to improve efficiency and effectiveness of the role.
• Action‑oriented and works in a structured and organised way, combining proactive and reactive workloads.
• Works with respect and builds strong and effective stakeholder relationships.
• Conscientious and willing to go the extra mile, passionate about our business and strives for excellence with a desire for continuous improvement.

• Agriculture Team including Company Farm Teams.
• Hatcheries & Breed companies.
• Producers.

• Free hot drinks on shift.
• Service awards.
• Enhanced paternity and maternity leave.
• Free life insurance.
• Enhanced sick pay scheme.
• Access to Perkbox discounts, including a monthly freebie from Greggs or Café Nero.
• Discounted eggs and chicken.
• A celebration day after one year of service, allowing an extra day off to celebrate a life event such as a birthday.
• Access to Digi Care+, including an annual health check, digital GP consultations, nutritional consultations, second health opinion, and mental health consultations.
• Discounted gym memberships.
• Free eye test every two years.
• Discounted mobile phone contracts.
• Share in our success with the People Partnership – after six months of service you will be eligible for a yearly bonus.
• Additional allowances for First Aiders and Mental Health First Aiders.
• Wellness programme.
• Employee charity matching scheme.

We believe the most successful teams are formed from a diverse talent pool and we strive to employ a wide variety of individuals in our business, selecting the best qualified person for each role regardless of age, disability, gender, race, religion, sex, sexual orientation or any other protected characteristics.

If you consider yourself to require reasonable adjustments to any part of our recruitment process, we invite you to share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment.