Accounting Specialist

Accounting Specialist

Working in a small business environment, the Accounting Specialist will support day-to-day accounting operations and assist with the financial management of a commercial real estate portfolio under the guidance of senior leadership.

• Data Entry:
  Record daily expenses, vendor bills, client invoices, and tenant rent receipts in Quick Books Online.
• Transaction Categorization:
  Accurately categorize income, development expenses, and property management fees using the established Chart of Accounts (COA).
• Bank Reconciliation:
  Reconcile monthly bank and credit card statements with internal ledger transactions and identify discrepancies.
• Accounts Payable (AP):
  Upload and organize vendor bills, including construction, maintenance, and utility invoices. Track payment deadlines and flag discrepancies.
• Accounts Receivable (AR):
  Generate tenant invoices, record rent payments, and monitor overdue commercial accounts.
• Document Management:
  Maintain organized physical and digital filing systems for vendor agreements, invoices, and financial records, ensuring documents are easily accessible.
• Financial Reporting Support:
  Assist in preparing basic financial reports, including Profit & Loss (P&L) statements, balance sheets, and property-specific cash flow updates.
• Operational Support:
  Perform additional administrative, accounting, and special project duties as assigned by management to support evolving business needs.

• Education and Experience:
  
  Associate degree or higher in Accounting, Finance, or a related field, or an equivalent combination of education and experience, including at least two years of relevant education and experience.
• Software Proficiency:
  Experience with Quick Books Online.
• Technical
  
  Skills:
  
  Strong proficiency in Microsoft Office applications, particularly advanced Excel skills for financial reporting and data analysis.
• Accounting Knowledge:
  Basic understanding of bookkeeping principles, including debits, credits, assets, liabilities, and depreciation.
• Attention to Detail:
  Strong organizational skills and exceptional accuracy when handling financial data and numerical entries.
• Adaptability:
  Ability to work in a small business environment, manage multiple priorities, and take on additional responsibilities as business needs evolve.

• Comprehensive onboarding and direct training from company leadership.
• Structured, stable, on-site work environment with standard professional working hours.
• Professional development assistance and opportunities for long-term career growth.