Executive Assistant II

Executive Assistant II

Job Number: J

Job Type: Permanent Full Time

Union: Non-Union

Location: Lindsay, Ontario, Canada

Department: Administration

Open Positions: 1

Date Posted: December 23, 2025

Closing Date: December 29, 2025

Ross Memorial Hospital (RMH) is an active, acute‑care community hospital located in the heart of the City of Kawartha Lakes. Among our acute and continuing care services, our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing compassionate, quality patient care.

The Executive Assistant provides high‑level, confidential administrative and operational support to the Chief Financial Officer (CFO) and Chief Information Officer (CIO) in a fast‑paced, multi‑stakeholder hospital environment. The role is accountable for coordinating executive workflows, portfolio reporting, meetings, correspondence, financial and IT‑related administrative processes, and document management activities. The Executive Assistant acts as a key liaison between the CFO and CIO, Senior Leadership, Directors, Finance and Digital Health teams, external partners, and system stakeholders to ensure timely, accurate, and professional execution of organizational priorities.

• Post‑secondary diploma in Office or Business Administration
• Minimum five (5) years of executive‑level administrative experience, preferably in a hospital or complex public‑sector environment
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong business writing, minute‑taking, and report‑preparation skills
• Excellent organizational, prioritization, and time‑management abilities
• High level of judgment, discretion, political acuity, and confidentiality
• Strong interpersonal and communication skills; ability to work effectively with senior leaders and external partners
• Accuracy and attention to detail in a high‑volume, deadline‑driven environment
• Demonstrated initiative and ability to work independently while contributing to a collaborative executive support team
• Must be able to fulfill physical requirements of the job, as per current Physical Demands Analysis

• University degree in Business Administration or related field

Primarily day shift, Monday to Friday; some early mornings and evenings may be required to support committee meetings. Shifts and hours may change according to departmental requirements. The role is onsite in Lindsay, ON.

Ross Memorial Hospital is committed to meeting the needs of persons with disabilities. Accommodation will be provided throughout the hiring process at the request of the applicant. Employees must meet expectations for appropriate, respectful and professional conduct, as set out in the RMH Code of Conduct.

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