Talent Pool - Program Clerk

$26.92 - $31.31 Per hour
* * Indicates the salary listed as per the OPSEU Collective Agreement.

Job code: C08OA
D - Office Administration 08 (COR)

Job term:
Permanent

City:
Lindsay

The Ministry of the Solicitor General establishes, maintains, operates and monitors correctional institutions across the province. We are seeking highly motivated individuals with excellent information management and administrative skills to join our teams as a Program Support Clerk. The successful candidates will provide a wide range of administrative support to a multi-disciplinary management team.

• Oversee the flow of information, track documents and maintain accurate records
• Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
• Establish and maintain a filing system
• Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
• Proof read documents for accuracy, grammar and formatting

• You can identify and resolve administrative-related issues
• You can verify accuracy and completeness of documents, files and information, and correct discrepancies
• You can determine workload priorities and manage conflicting deadlines

• You have proven experience to oversee the flow of information and track documents
• You can establish and maintain a filing system in accordance with record management guidelines and standards
• You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information

• You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information

• You have proven experience working in a multi-disciplinary team environment to provide a wide range of administrative services
• You have proven experience working in a large organization or within an institutional setting

• You can communicate and work effectively within a multi-disciplinary team environment
• You have excellent writing skills to prepare written correspondence

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more…