Executive Assistant; Maternity Cover

The Executive Assistant provides comprehensive administrative and strategic support to McAvoy C‑Suite leadership team.

To manage schedules, coordinate meetings, handle confidential information, prepare reports and presentations, and act as a liaison between executives, employees, clients, and external stakeholders.

• Manage C‑Suite calendars, appointments, and travel arrangements
• Organise meetings and events
• Prepare agendas, meeting materials, and minutes of meetings
• Screen and prioritise correspondence, emails, and phone calls

• The primary point of contact for internal and external stakeholders
• Draft, edit, and proof‑read correspondence, reports, and presentations
• Coordinate communication between departments and C‑Suite

• Track deadlines and follow up on action items
• Assist with special projects and strategic initiatives
• Maintain filing systems and confidential records
• Monitor office supplies

• Arrange travel for C‑Suite and Board
• Prepare travel itineraries and expense reports
• Coordinate executive events, board meetings, and corporate functions.

• Handle sensitive information with discretion
• Maintain confidentiality regarding business operations, personnel matters, and executive decisions

• Excellent verbal and written communication
• Strong organisational and time‑management skills
• High attention to detail and accuracy
• Problem-solving and decision‑making ability
• Ability to multitask and work under pressure
• Strong interpersonal and relationship‑building skills
• Minute‑taking and report‑writing skills

• Experience in executive support, administration or office management
• Experience supporting senior executives and/or leadership teams
• Experience managing complex schedules and multiple priorities
• Understanding of business operations and corporate governance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Canva, Outlook).
• Familiarity with collaboration tools such as Microsoft Teams and/or Zoom
• External Focus: Builds strong relationships with C‑Suite, Board, colleagues, clients, and external partners by proactively identifying needs and anticipating requirements. Demonstrates sound commercial awareness and a commitment to delivering exceptional support and service.
• Influencing: Develops and maintains effective working relationships with key stakeholders at all levels. Uses professionalism, credibility, and discretion to influence outcomes, facilitate collaboration, and ensure the successful delivery of business objectives.
• Initiative: Works proactively with minimal supervision, taking ownership of responsibilities and identifying opportunities to improve processes and efficiency. Demonstrates resilience, resourcefulness, and a strong commitment to achieving high‑quality results.
• Team Player: Contributes positively to team success and willingly supports colleagues and wider business activities when required. Builds trust through integrity, reliability, and a collaborative approach, fostering strong working relationships across McAvoy. Demonstrates honesty, loyalty and commitment.
• Effective Communication
  
  Skills:
  
  Communicates confidently and effectively with a wide range of audiences, adapting style and approach as appropriate. Produces high‑quality written communications, reports, presentations, and correspondence while maintaining professional and effective communication channels Consistently presents a professional image and promotes McAvoy brand

Reports to:

Chief Executive Officer

• Work with the wider McAvoy Team to effectively represent and grow the business and contribute to the culture of innovation and continuous improvement
• Promote and ensure a safe working environment, ensuring compliance with housekeeping rules and health and safety legislation

McAvoy is an employer of choice for people from different backgrounds and seeks to promote respect for the individual and equality of opportunity. We passionately believe that everyone should be treated solely on the basis of personal merit and contribution throughout their career with the Company. The diversity of our people, their skills and abilities are the strengths that help us achieve our best.