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Executive Assistant
Job in
Lisburn, County Antrim, BT27 4EE, Northern Ireland, UK
Listed on 2026-07-02
Listing for:
Reed
Full Time
position Listed on 2026-07-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Working hours:
Monday - Thursday 8.30am - 5pm and Friday 8.30am - 4pm Salary: £32,000 - £35,000
Job Role:
Reporting to the Chief Executive Officer, you will be responsible for managing schedules, coordinate meetings, handle confidential information, prepare reports and presentations, and act as a liaison between executives, employees, clients, and external stakeholders.
Essential Criteria :
Previous experience in Executive support, administration or office management Experience supporting senior executives and/or leadership teams Experience managing complex schedules and multiple priorities Understanding of business operations and corporate governance Minute-taking and report writing skills IT proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Canva and Outlook) - with familiarity with collaboration tools such as Microsoft Teams and/or Zoom Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels Strong organisation, time management and planning skills and good attention to detail Ability to work on your own initiative as well as part of a team Ability to manage and prioritise a busy workload while adhering to deadlines Main
Duties and Responsibilities:
Manage C-Suite calendars, appointments, and travel arrangements Organise meetings and events Prepare agendas, meeting materials, and minutes of meetings Screen and prioritise correspondence, emails, and phone calls The primary point of contact for internal and external stakeholders Draft, edit, and proof-read correspondence, reports, and presentations Coordinate communication between departments and C-Suite Track deadlines and follow up on action items Assist with special projects and strategic initiatives Maintain filing systems and confidential records Monitor office supplies Arrange travel for C-Suite and Board Prepare travel itineraries and expense reports Coordinate executive events, board meetings, and corporate functions Handle sensitive information with discretion Maintain confidentiality regarding business operations, personnel matters, and executive decisions
Skills:
executive assistant EA personal assistant
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