Executive Assistant

We’re the world’s biggest producer of ‘endless’ conveyor belts, with locations in Northern Ireland, Great Britain, India, and the USA. We are trusted by manufacturers of materials processing equipment in sectors spanning quarrying, construction & demolition, recycling & waste management, washing systems, and road construction.

Our industry is dynamic and fast-paced. We work hard but like to have fun too. Continuous improvement is at the core of our culture, and our values are unique: we’re passionate about having a safe place to work, we’re determined to succeed, and we believe in being close to our customers and solving their problems.

The Executive Assistant provides high-quality administrative, organisational and coordination support to the Chief Executive Officer (CEO) and wider Senior Leadership Team.
The role is responsible for ensuring the CEO'stime, priorities and commitments are effectively managed through proactive diary management, travel coordination, expense administration, reporting support and meeting preparation.
In addition, the Executive Assistant will support business growth initiatives through the identification, administration and management of funding and grant opportunities, including applications,claims and reporting requirements. As capacity allows, the role will provide administrative support to members of the Senior Leadership Team and support the coordination of company events, leadership meetings and special projects.
The successful candidate will be highly organised, discreet, proactive and capable of managing multiple priorities while maintaining excellent attention to detail and confidentiality.

• Manage the CEO's diary, appointments and meeting schedules to ensure effective use of time and alignment with business priorities.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transport and itineraries.
• Manage and process business expenses in a timely and accurate manner.
  Screen, prioritise and coordinate requests, correspondence and administrative activities on behalf of the CEO.
• Prepare agendas, presentations, reports and meeting packs.
• Attend meetings where required to record actions, decisions and follow-up activities.
• Track key actions and commitments to support effective execution.

• Provide administrative and coordination support to members of the Senior Leadership Team as required.
• Assist with meeting scheduling, document preparation and follow-up actions.
• Support the coordination of leadership meetings, workshops, strategic planning sessions and off-site events.
• Help maintain effective communication and organisation across leadership activities.
• Plan and coordinate company events, leadership meetings, off-site sessions and employee engagement activities.

• Identify, research and assess grant and funding opportunities that support business growth, innovation, people development and operational improvement.
• Coordinate the preparation and submission of funding and grant applications.
• Gather and collate supporting information from internal stakeholders.
• Manage grant administration activities, ensuring deadlines and compliance requirements are met.
• Prepare and submit funding claims and associated documentation.
• Maintain accurate records of applications, claims, approvals and funding outcomes.
• Produce reports on funding activity and opportunities for the Senior Leadership Team.

• Compile, analyse and format reports, presentations and business information.
• Produce accurate documentation and maintain organised administrative records.
• Support the preparation of board, leadership and operational reporting packs.
• Maintain confidentiality and handle sensitive information appropriately.
• Identify opportunities to improve administrative efficiency and ways of working.

• Minimum of 3 years' experience in an Executive Assistant, Personal Assistant, Senior Administrator or similar role.
• Experience supporting senior leaders or executives in a fast-paced business environment.
• Experience coordinating complex diaries, meetings, travel…