Finance Officer

Finance Officer Directorate:
Corporate Services Service:
Finance

Location:

City Hall, Bangor

Reports to:

Team Leader Employee Payments, Income Collection or Supplier Payments Salary Scale:
Scale 5 SCP 13 - 18 Car User Status:
Casual PURPOSE AND FUNCTION OF THE POST The Finance Officer will be responsible as a member of a multi-skilled team, for a wide range of duties primarily relating to Employee Payments, Income Collection or Supplier Payments. The postholder would not be expected to be proficient in all of these areas from the outset but should have experience in at least two of the areas.

The Finance Officer will contribute to the efficient and effective running of the finance service in a confidential manner. PRINCIPAL DUTIES AND RESPONSIBILITIES Employee Payments To process and check all input data for employee payments, ensuring that all payments are made in accordance with the appropriate conditions of service and individual contracts, including sick, maternity, paternity pay, calculation of various deductions, pay increases, arrears of pay etc.

and to prepare a BACS payment file. To create and maintain master payroll files and to reconcile figures for tax, national insurance and pension on a period-by-period basis, making necessary adjustments. To maintain all necessary elements of the pension schemes including new entrants, transfers and leavers for employees and balance and complete year-end reports within deadlines. To carry out the processes to ensure the Councils adherence to the statutory requirements (eg.

Real Time Information and Automatic Enrolment schemes). Payment of Allowances to Councillors. This includes the receipt, checking and processing of Councillors monthly claims. Checking and processing staff expense claims. Maintenance of expenses system and update to salaries and wages system. Income Collection To process customer invoices and maintain the debtors ledger on the Councils financial system. Carrying out month end procedures and reconciliation of the appropriate control accounts.

Liaising with employees in relation to the administration of the recurring charges database. To record, process, reconcile and analyse income received across all Council locations and directly into the Councils bank accounts. To deliver Councils credit control procedures, including contact customers regarding outstanding debts. To prepare direct debit collection files for submission. Supplier Payments To process all supplier invoices and other payments on the Councils financial system including maintenance of all supplier accounts, preparation of cheques and BACS payment files and reconciliation of appropriate control accounts.

To record, process, reconcile and analyse all payments made directly from the Councils bank account (eg standing orders, direct debits, payment cards transactions). To regularly review and reconcile supplier statements and take appropriate actions to clear outstanding invoices and resolve queries. General Duties To process journal entries and other data input on the computerised financial system and spreadsheets. To assist with maintenance of stationery stock;

incoming and outgoing post, filing requirements and other clerical duties as required. To complete appropriate forms and statutory returns and ensure all enquiries are responded to accurately and on a timely basis. To assist in the preparation of responses to Freedom of Information requests. To comply with all financial policies. To provide cover or support for other employees in the service in respect of meeting deadlines.

To comply with and promote equality, health and safety in accordance with Council Policies and legal requirements. To undertake any other appropriate duties as may be allocated…