HR Administrator - Services Team

Position: HR Administrator - Employee Services Team
Ready to take the next step in your HR career? This is an exciting opportunity to join a busy HR team, providing a professional, customer-focused administrative service and supporting a wide range of employee services within a leading public sector organisation. MCS Group are proud to be partnering with a leading public sector organisation in their search for an HR Administrator.

This role is ideal for an organised and detail-oriented individual with strong administrative and customer service skills who enjoys working in a fast-paced environment, managing competing priorities and supporting a broad range of HR activities.

The Role:

Provide comprehensive HR administrative support across employee services, including resourcing, employee relations, business partnering and equality, diversity and inclusion. Maintain accurate employee records, HR databases and management information systems, ensuring all information is updated promptly and in line with GDPR and record retention policies. Support monthly HR and payroll processes, preparing payroll instructions, checking information and notifying relevant teams of changes to employee terms and conditions.

Administer employee absence records, including sickness, maternity, paternity, shared parental leave, flexible working, career breaks and other leave arrangements. Monitor probationary reviews, ensuring relevant documentation is completed, records are maintained and employees receive appropriate correspondence. Manage HR inboxes and respond professionally to queries from employees, managers and external stakeholders, escalating matters where appropriate. Prepare general correspondence, reports, statistics and management information to support decision-making and wider organisational requirements.

Assist with recruitment and resourcing activities, including sourcing agency workers, issuing job notifications and supporting recruitment assessments. Provide guidance and signposting to managers and employees on HR policies, procedures, terms and conditions and relevant employment legislation. Maintain effective filing and record management systems, ensuring sensitive employee information is handled confidentially and accurately. Support HR meetings, including note-taking, and assist with audits, HR-related projects, events and continuous improvement initiatives.

Contribute to the development of HR systems and processes, identifying opportunities to improve efficiency and streamline administrative procedures.

The Person The successful candidate will demonstrate the following skills and experience:
Essential:
Five GCSEs, or equivalent, at Grades AC / 9-4, including English and Maths, alongside at least one year's experience working in a demanding office environment undertaking a range of business support tasks. OR At least two years' experience working in a demanding office environment, undertaking a range of business support tasks. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Experience meeting the needs of both internal and external customers. Desirable:
Experience working within an HR administration function in a large, multi-site or multidisciplinary organisation. A relevant HR qualification or currently working towards one. Previous experience working within local government or the public sector. The successful candidate will be professional, approachable and highly organised, with the ability to handle confidential information appropriately, build effective working relationships and deliver a high standard of customer service.

What's in it for you? Opportunity to develop your HR administration experience within a leading public sector organisation. Exposure to a broad range of HR functions, including employee services, resourcing and payroll administration. The opportunity to work alongside an established HR team and develop your knowledge of HR policies, procedures and employment practices. Valuable experience supporting HR systems, reporting and process improvement.

A varied role where you can make a meaningful contribution to the effective delivery of HR services. To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided or contact Jay Boyd on or via email at for more information. MCS Group is committed to Equality, Diversity and Inclusion for all, being the first recruitment agency in Northern Ireland to achieve Bronze Diversity Mark accreditation.

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