Administrative Assistant

Anticipated Administrative Assistant (12 month)

Title: Administrative Assistant (12 month position)

Reports To: Program Administrator

Job Goal: The administrative assistant provides assistance to the Program Administrator in all aspects of implementing the program.

• High School Diploma.
• Word and data processing experience helpful.
• Excellent organizational skills.
• Ability to build and maintain processes and procedures for the department.

• Create and distribute program registration packets and generate class list for all students.
• Assist in maintaining records and budgets for all classrooms as well as general program budget.
• Administer all purchase orders for the program from inception to payment.
• Oversee program accounts.
• Maintain files of correspondence, reports and student records.
• Compile and report all student attendance to the student's home district on a monthly basis.
• Create and keep up-to-date the program databases for all STARS/Autism Program students and employees.
• Set up all staffing for students in the program.
• Create school calendar for each classroom coordinating with district and SASED schedules.
• Communicate with bus companies on all calendar deviations and/or changes.
• Report employee absences for all Program employees to Central Office on a daily basis.
• Coordinate emergency assistance whenever necessary.
• Make and receive telephone calls relative to student and classroom issues.
• Complete all correspondence and reports required by program administrator or certified staff after approval of administrator.
• Assist in determining needed supplies and equipment for program office.
• Attend and participate in program staff meetings.
• Manage DHH and Vision ESY Program with program administrators.

Terms of Employment: 259 day work year at compensation set by the SASED Board of Control. Hourly rate: $17-20/hour, 8 hour/day. Candidate received sick time, personal time, emergency, and vacation days and is part of IMRF.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Entry level

• Full-time

• Administrative

• Education Administration Programs