Licensing and Dealer Administration Specialist

Licensing and Dealer Administration Specialist

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International Motors has an excellent opportunity for a Licensing and Dealer Administration Specialist to join our growing team. In this role, you will be responsible for obtaining and maintaining all required manufacturer, branch, used truck, and sales representative licenses across all U.S. states. You will also assist with dealer administration activities, with a primary focus on global/export markets and support for domestic (U.S. and Canada) dealer operations.

This position plays a critical role in ensuring that all corporate and dealer entities remain compliant with state and federal regulations, enabling the organization to sell and distribute products effectively across all markets. The ideal candidate is detail-oriented, highly organized, and adept at managing multiple priorities while maintaining accuracy and compliance.

• Obtain and maintain all required licenses for manufacturer, branch, used truck, and sales representative operations across all states.
• Manage initial and renewal licensure for the Corporation and its representatives as a vehicle manufacturer, including UTO sales licenses, Secretary of State registration, and state tax registrations (e.g., California).
• Develop and maintain a tracking and compliance process to ensure timely filing of all applications and supporting documents to avoid fines and restrictions.
• Identify and implement process improvements for licensing across all International brands, including automation, enhanced data sharing, and system efficiency.
• Interpret, apply, and enforce individual state licensing requirements consistently and accurately.
• Partner with the Legal Department to coordinate incorporation documentation and ensure regulatory alignment.
• Communicate effectively across business units to ensure proper representation of licenses.
• Evaluate and manage the license implications of name or DBA (Doing Business As) changes.
• Maintain accuracy and data integrity in key systems, including Siebel, for dealer and customer locations.
• Support dealer operations activities, including market assignments, mapping, AOR (Area of Responsibility) system updates, and coordination of dealer, Idealease, associate, and fleet locations.
• Prioritize and manage multiple tasks while maintaining a high level of attention to detail.

Option 1:

• Bachelor’s degree
• At least 2 years of analytics, business intelligence, strategy or forecasting experience

Option 2:

• At least 4 years of analytics, business intelligence, strategy or forecasting experience

Option 3:

• Master’s degree

• Qualified candidates, excluding current employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. We do not anticipate providing employment related work sponsorship for this position (e.g., H-1B status).

• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and general computer systems.
• Strong oral, written, and listening communication skills.
• Understanding of business contractual and legal relationships.
• Experience or familiarity with a dealership environment and dealer operations processes.
• Working knowledge of dealer systems, applications, and data management.
• Excellent organizational and planning abilities with strong attention to detail.
• Proven ability to manage pressure, handle ambiguity, and meet deadlines.
• Self-motivated, responsible, and dependable with a strong sense of urgency.
• Dedicated to exceeding internal and external customer expectations.
• Strong problem-solving and analytical thinking skills.
• Demonstrated adaptability, composure, and agility when working with senior management and cross-functional teams.

We provide a competitive total rewards package which ensures job satisfaction both on and off the job. We offer market-based compensation, health benefits, 401(k) match, tuition assistance, EAP, legal insurance, an employee discount program, and more.

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