Administrative Assistant

As an Administrative Assistant, you willprovideadministrative support in a variety of functions to an individual, team, department or another group in an organization (vs. an entire office). You will collect, review, and analyzedata and preparereports, charts, budgets, and other presentation materials. You will respond to or route routine inquiries from external or internal sources. You will schedule and coordinatemeetings, travel, and other group activities.

You may be responsible for creating reports and distributing on a regular schedule.

• Compileand analyzebasic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• In the purchasing role, negotiating with suppliers on discounts and payment terms and influencing their involvement in problem resolution.
• Receive and respondto routine correspondence following established procedures not requiring management review.
• Handleconfidential and sensitive material.
• Independent decision makingregarding planning, organizing, and scheduling work.
• Assistin the performance of general administrative procedures, including data entry, equipment identification, equipment service, and preventive maintenance.
• Contribute to proper resource utilization, cost containment, procedural compliance, and customer service levels.

• High School degree or equivalent required
• 2 years required, 3 years preferred of administrative support preferably in similar industry
• Word processing, spreadsheet, and graphics software skills
• Requires a broad understanding of organization operations, organizational procedures, and personnel
• Principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, evaluating customer satisfaction
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology
• Ability to explain and teach appropriate policies, procedures and practices
• Strong verbal and written communication skills
• Strong computer skills
• Awareness of products, suppliers and trade discounts related to procurement activities is preferred
• Strong comprehension of WESCO systems, policies and procedures concerning purchasing, inventory, quality and administrationis preferred