Project Manager - Entertainment

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TAIT partners with artists, brands, IP holders and place makers to bring culture‑defining, never‑before‑seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting‑edge technology, precision engineering, and creative design.

Project Managers (PM’s) play the lead role in planning, developing, executing, monitoring, and delivering projects. They are accountable for the entire project scope, budget, team, and resources, leading to the successful execution of the project. The successful completion of a project is built on the core goals of “Happy Client, Happy Team, At a Profit”.

• PM are generally expected to spend approximately 85% of their time performing as a Project Manager for active projects or bidding, 10% of their time contributing to organizational and departmental improvements, and 5% towards continuing education. Within that, to support and participate in Project delivery, PM may travel approximately 30% of their time.
• Project Management
  • Successful delivery of Project Scope, Schedule, and Budget
  • Ensure that the Client’s vision is considered throughout the Project lifecycle
  • Sustain Client and Customer satisfaction, exceeding expectations regularly
  • Internal and external communication of Project status and progress
  • Management of final deliverables, ensuring TAIT quality throughout delivery
  • Draw together the engineering, manufacturing, operational and support disciplines to ensure Project success.
  • Risk monitoring and delay management.
  • Active Management of Project financials
• Bidding & Development
  • Participate in translating Client needs into “TAIT language”.
  • Ensure that the Client’s vision is considered throughout the Bidding phase.
  • Generate or collaborate on Project Proposals and Quotes.
  • Drive the development of creative and technical solutions.
  • Participate in cost estimates and determine contingencies.
  • Establish pricing and payment schedules.
• Commercial, Contractual & Legal
  • Understand the Project’s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client
  • Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect.
  • Maintain a unique connection to our Clients, their teams, and their stakeholders
  • Ensure TAIT’s duties & responsibilities are properly executed. Ensure the client executes their duties correctly and, where necessary, ensure TAIT’s interests are protected.
• Project Finances & Budgets
  • Plan cashflow schedule according to proposals and contracts
  • Maintain payment schedule and invoicing
  • Lead the development of “As Sold” budget at the outset of a Project
  • Maintain ongoing Forecasts to track for deviations throughout Project lifecycle
  • Monitor and control Project costs and Change Orders (Extras)
  • Raise early flags for potential risks as well as opportunities
  • Provide periodic project status reports
• Organizational Relationships & Participation
  • Act as the point of contact and accountable individual for the Project to senior leadership and executive teams.
  • Develop and maintain good relationships with Project Performance and Operations groups
  • Proactive, open, and transparent communication
  • Attend (and/or organize) regular check‑in meetings
  • Monitor team in identifying who should be “around the table” for strategic conversations
  • Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects
  • Attend global and regional “All Hands” and similar organization meetings and gatherings
  • Stay up to date on time clocking, expense report submittals, and other administrative tasks
• Continuous Improvements
  • Identify opportunities for minor and major improvements in the Project Process
  • Participate in departmental and organizational initiative
  • Ensure “Lessons Learned” discussions occur for Projects that warrant celebrations of positive outcomes and…