Administrator Practice Operations; Sports Medicine

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

LOCATION:

Kissel Hill Outpatient Center (primary work location), Queen Street, Parkesburg & Norlanco

HOURS:

Full Time, 40 hours per week

Sports Medicine offers office visits, procedures and injections via Athletic Training and Physician Contracts in Berks, Lancaster and Chester County (school districts, universities, clubs, sponsorship agreements).

Summary:

• In collaboration with leadership, the Administrator, Practice Operations provides strategic operational leadership and direction in regards to all administrative, financial, regulatory, quality, human resources, patient/employee satisfaction, and clinical aspects for the following scope:
• 20+ = # of staff directly and indirectly managed
• 25,000+ = # of budgeted annual visits
• Complexity Factors (will involve some of the following factors of practice complexity): multiple practice locations, high practice/facility square footage, service line oversight, coordination of inpatient services, coordination of care across several departments/entities, academic involvement (research initiatives, resident program), special clinical programs, multiple clinical specialties, complex regulatory requirements, management of external partnerships/collaborations.
• Ensures management of daily practice operations run efficiently and effectively – including:
• Patient scheduling, billing, and coordination of services/facility(ies).
• Providing quality care to patients; championing quality initiatives with the providers and staff
• Maintaining a patient/customer focus as evidenced by patient satisfaction scores and other indicators achieving financial goals related to budget;
• Offering a collaborative work environment that values professional ownership/accountability for physicians and staff as demonstrated through retention and engagement/satisfaction scores
• Regularly reviewing work processes to ensure efficiency of work flow, including implementation of technology and best practices;
• Complying with regulatory requirements serving as liaison to embedded specialists, external stakeholders, other UPHS providers, and acts as point person for general facility management.
• Managing (directly and indirectly) practice staff

Responsibilities:

• Employees
  - Regularly meets with employees to improve communication and to build productive relationships. Solicits feedback on how to improve performance and provides constructive feedback.
• Employee Communication
  - Continuously communicates to physicians, and staff the importance of patient satisfaction, service excellence, quality of care, and sound financial performance and champions our successes and priorities for improving performance in meeting and exceeding patient and customer expectations.
• Internal Partnerships
  - Works with entity leadership, clinical leadership, other UPHS owned or affiliated programs in developing programs, services and initiatives to anticipate future customer needs, build customer loyalty and generate profitable growth. Participates in operational integration of programs by ensuring alignment of communication with Penn Medicine Leadership, practice Leadership and staff.
• Customer Relations
  - Personally spends time with staff, physicians, patients, and patient families, to understand their respective needs and expectations, to build relationships, and to gauge patient/customer satisfaction. Ensures patient and customer satisfaction through comprehensive and continuous measurement of customer satisfaction for all key customer groups.
• Facility Management:
  Develops positive relationships with building owner, construction, township and other personnel, as needed.
• Clinical Service Groups & Product Service Lines – Supports leadership in partnering with affiliates to develop mutually beneficial clinical, operational and marketing programs.
• Professional Associations & Benchmarking – Interfaces with relative industry associations as a representative of the organization and to identify benchmarks.
• Development –…