Logistics Freight Invoice Specialist

Job Summary

Who we are:

The Webstaurant Store is the leading e-commerce website to meet the purchasing needs of food service professionals worldwide. Webstaurant Store, a Clark Associates company, is looking for proactive, detail-oriented candidates to join our growing company as a Freight Invoice Specialist
on our Outbound Transportation Team within our Logistics Department. The Freight Invoice Specialist role focuses on auditing and processing freight invoices, resolving billing discrepancies, coordinating with internal teams and vendors, and analyzing shipping data to ensure accurate billing and support profitability in outbound transportation.

As a Freight Invoice Specialist, you will:

• Process weekly invoices by auditing the charges, ensuring the charges get uploaded to the correct orders in our system, and entering the necessary payables
• Segregating Webstaurant Store bills from bills for other divisions of Clark Associates and making sure the other divisions’ bills are processed accordingly and sent to the appropriate billing coordinators
• Following up with vendors and carriers when billing discrepancies arise
• Maintaining files that contain pertinent information on invoices that were deducted or short-paid
• Pulling available data to put together reports that highlight our shipping characteristics
• Work with the Outbound Transportation Team to ensure the company remains profitable on the shipping of goods
• Proactively problem-solve and communicate with appropriate departments when product or customer service issues arise
• Investigate shipping losses to identify root cause and prevent recurring problems