Payroll Specialist

We are a manufacturing company with multiple entities owned and operated. The Payroll Specialist will be responsible for processing payroll for approximately 120 employees across 3 different resource groups, each with its own payroll frequency and payroll software.

The Payroll Specialist will be responsible for managing accurate and timely payroll processing while maintaining employee payroll records, ensuring compliance with applicable payroll legislation, and supporting key accounting functions. This role works closely with the Accounting team to ensure employee changes, deductions, benefits, leaves, payroll transactions, account reconciliations, vendor payments, and related financial records are processed accurately and on time. One of your expected deliverables would be to source, integrate and implement payroll system.

The successful candidate will have strong attention to detail, experience with payroll and navigating HRIS systems, working knowledge of accounting processes, and the ability to identify and resolve payroll and financial discrepancies in a fast-paced environment.

• Payroll Administration:
  
  Process payroll accurately and on time.
• Review employee hours, overtime, vacation, lieu time, bonuses, deductions, benefits, and payroll adjustments.
• Process payroll changes including new hires, terminations, salary changes, leaves, and benefits updates.
• Maintain accurate payroll and employee records.
• Reconcile payroll accounts, deductions, benefits, and payroll-related transactions.
• Prepare and file payroll remittances, including WSIB and EHT.
• Ensure payroll complies with applicable legislation and company policies.
• Investigate and resolve payroll discrepancies and employee inquiries.
• Support month-end and year-end payroll activities, including T4 preparation and reconciliation.
• Prepare and analyze payroll reports and supporting documentation.
• Maintain confidentiality of employee and payroll information.
• Accounting & Reconciliation:
  
  Perform monthly bank and credit card reconciliations.
• Investigate and resolve reconciliation discrepancies.
• Maintain organized supporting documentation and financial records.
• Assist with general ledger reconciliations and month-end activities.
• Accounts Payable & Vendor Management:
  
  Enter vendor invoices and bills into Quick Books Desktop.
• Verify invoices against Purchase Orders, Packing Slips, pricing, and HST.
• Review Accounts Payable Aging reports and support scheduled payment runs.
• Maintain accurate vendor and payment records.
• Resolve invoice and payment discrepancies with vendors.
• Maintain organized Accounts Payable files.
• Other assigned task as required.

• Minimum 3 years of payroll administration or payroll processing experience.
• Bachelor’s degree in Accounting, Finance, Payroll, Business Administration, Human Resources, or a related field.
• Payroll Compliance Professional (PCP) designation completed or in progress is preferred.
• Hands-on experience with payroll software such as ADP, Ceridian/Dayforce, Workday, UKG, or similar systems.
• Experience with Quick Books Desktop or similar accounting software.
• Experience with payroll reconciliations, statutory remittances, WSIB, EHT, and year-end payroll activities.
• Experience with Accounts Payable, bank and credit card reconciliations, and general accounting support.
• Experience maintaining employee payroll records and processing new hires, terminations, compensation changes, leaves, and benefits updates.
• Strong working knowledge of Microsoft Excel and payroll reporting.
• Experience working in a fast-paced environment with multiple deadlines is preferred.
• Processing US payroll and accounting experience is an asset.

This position is being posted…